Administrative Assistant

PACCAR•Bellevue, WA

2d•$62,000 - $93,000•Onsite

About The Position

The Administrative Assistant is responsible for ensuring that PACCAR’s Corporate Accounting department is running efficiently. This position directly supports the Corporate Accounting Controller and works closely with the Corporate Accounting staff, serving as an assistant and office manager in a tight-knit department. This position is unique in that it has high visibility to Operations Controllers and all other divisions worldwide as it is the hub for publishing the monthly global financial statement. Additionally, as this role interfaces frequently with many other PACCAR departments and divisions. The perfect candidate will enjoy working with and learning about PACCAR as a whole enterprise and use that knowledge to serve as a go-to for information for corporate staff at all levels. This role is located at the PACCAR Corporate Office (Bellevue, WA).

Requirements

Three or more years of relevant experience
Intermediate to advanced PC skills to include Word, Excel, Access and PowerPoint
Ability to work with employees at all levels of the organization. Position requires frequent coordination and negotiation with numerous groups from within and outside the company ranging from staff to vice president levels.
Strong organization skills required to manage multiple priorities / projects for on-time delivery.
Strong attention to detail with ability to see the big picture as well
Attitude of continuous improvement
Administrative assistance experience
Word processing/proofing experience
Associate degree required

Nice To Haves

Bachelor’s degree in Business Administration, Accounting, Finance, or a related field preferred

Responsibilities

Act as main point of contact for Corporate Accounting Controller – Perform telephone coverage; receive calls from internal (e.g., senior management) and external (e.g., suppliers, vendors) sources.
Perform Office Administration support for Corporate Accounting Department – Phone coverage, printing / copying; maintain files, distribute regular mail and A/P checks bi-weekly, ordering and maintaining office supplies including copier room, perform daily bank deposits, coordinating corporate credit cards and reports, maintain expenditure authorizations and filing, opening mail and logging AP invoices as needed.
Produce senior management reporting package on a monthly basis. Responsibilities include processing, editing, copying and collating comments, graphs and financial schedules. Work directly with senior accounting management and corporate accounting team.
Prepare PowerPoint graphs for senior management financial statements and presentations.
Assist with assembling annual budgeting package.
Month-end preparation of journal entries, reconciliations and cross-charges to other PACCAR entities.
Assist in Sarbanes-Oxley (SOX) compliance, upload SOX results to database software, perform user access reviews for various software systems etc.
Special projects as assigned.

Benefits

401K with up to a 5% company match
Fully funded pension plan that provides monthly benefits after retirement
Comprehensive paid time off – minimum of 10 paid vacation days (additional days are provided with additional seniority/years of service), 12 paid holidays, and sick time
Tuition reimbursement for continued education
Medical, dental, and vision plans for you and your family
Flexible spending accounts (FSA) and health savings account (HSA)
Paid short- and long-term disability programs
Life and accidental death and dismemberment insurance
EAP services including wellness plans, estate planning, financial counseling and more
This position is also eligible for a holiday gift