Administrative Assistant

Source Energy•Eau Claire, WI

38d•Onsite

About The Position

Source Energy Services is seeking an Administrative Assistant to support our U.S. Field Solutions operations team. This position plays a critical role in keeping daily business operations running smoothly by providing administrative and logistical support across a variety of functions. The ideal candidate is highly organized, detail-oriented, customer-service focused, and capable of managing multiple priorities in a fast-paced environment.

Requirements

2-3 years of administrative experience or experience in a similar support role
Strong organizational and time-management skills
Excellent verbal and written communication skills
High level of accuracy and attention to detail
Ability to prioritize and manage multiple tasks simultaneously
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Microsoft Teams
Ability to work independently while also collaborating effectively with a team

Nice To Haves

Business Administration certificate or diploma
Experience supporting operations, logistics, field services, manufacturing, mining, construction, or industrial teams
Positive, professional, and customer-focused attitude
Ability to adapt quickly in a changing environment
Strong relationship-building skills
Solution-oriented mindset with a focus on continuous improvement
Comfortable working under deadlines and shifting priorities
Ability to maintain confidentiality and professionalism
Dependable, self-motivated, and proactive

Responsibilities

Create and process purchase orders and match invoices for Accounts Payable processing
Coordinate internal and external meetings and events
Arrange travel, hotel accommodations, catering, and meeting logistics
Support employees with meeting setup and Microsoft Teams conferencing
Manage PPE inventory, ordering, and tracking
Track field tickets and create sales orders
Maintain accurate filing systems and business records
Provide general office administration support
Assist with special projects and other duties as assigned