Legacy of St. Michael - Administrative Assistant

Lifespark Careers•St. Michael, MN

22h•Onsite

About The Position

Legacy of St. Michael, a Lifespark Senior Living Community, is looking for an Administrative Assistant to join their growing team. Legacy of St. Michael Senior Living is conveniently located in St. Michael, MN. It is a stunning facility that offers 95 total units between Assisted Living, Independent living, and memory care. This community and its residents are amazing, our residents enjoy activities, hanging out in common areas, and are highly competitive! Join our team to help our residents Age Magnificently! The Administrative Assistant becomes family and impacts the lives of our residents who live in a Lifespark Senior Living Community. This position is responsible for the overall management of the front desk, accounts payable, staff scheduling, and general administration support for the business office and facility.

Requirements

High school graduate or equivalent.
Minimum of three years’ experience in a business office environment, preferably health care oriented.
Must be able to relate professionally, positively, and cooperatively with residents, resident’s families, and employees.
Must possess proficient computer skills, including email use.
Must be capable of maintaining regular attendance.
Must meet all local health regulations.
This requirement also includes criminal background investigation, and reference inquiry.
Must be capable of performing the Essential Job Functions of this job, with or without reasonable accommodation.

Responsibilities

Manage and process invoices and required reporting with payables systems.
Manage and assist with staff scheduling and attendance point system.
Assist with communication on payroll and employee personnel records as applicable.
Assist and support daily business office duties as applicable.
Answer phone, greet visitors and provide direction and assistance in a friendly and helpful manner.
Must be adaptable, flexible to changes, and able to prioritize and organize work efficiently to accomplish workload within time allotted.
Maintain a positive attitude in relation to customer service program.
Comply with established safety rules and regulations.
Promptly reports accidents, incidents, and unsafe and hazardous conditions/equipment to supervisor.
Understand, comply with, and promote all rules regarding resident’s rights.
Abide by the facility’s policies, procedures and practices.
Participate in and support Quality efforts throughout the facility.
Attend meetings and mandatory in-services.
Knowledge and adherence to safety/disaster preparedness plan.
All other duties as needed.