Administrative Assistant

TechServ Engineering & Consulting•Tyler, TX

3h•Onsite

About The Position

TechServ is seeking a motivated and detail-oriented Administrative Assistant to support our growing team of designers and field personnel. This is an excellent opportunity for someone looking to begin or grow a career in the Utilities industry. Training is provided. The ideal candidate is organized, dependable, and comfortable working in a fast-paced, collaborative environment while supporting both design and field operations. TechServ has been providing the highest quality consulting and engineering services to the electric utility industry since 1992. We are a rapidly growing, progressive company dedicated to hiring and developing a highly skilled, diverse, engaged workforce to meet and exceed client needs. TechServ offers a competitive benefits package including health, vision and dental benefits, 401K, training and development opportunities, and paid time off. The Administrative Assistant provides day-to-day administrative and coordination support to engineering and field teams. This role serves as a key point of contact for internal and external communications and plays an important role in maintaining organized records, schedules, and documentation to ensure smooth project execution.

Requirements

Strong organizational skills with attention to detail and ability to multitask
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Excel, Word, Outlook, Teams, PowerPoint)
Ability to manage multiple priorities in a fast-paced environment
Strong work ethic and reliability
Must currently be eligible to work in the United States of America
High School diploma or GED
Ability to pass a background check, Motor Vehicle Report and drug screening

Nice To Haves

Familiarity with Enterprise Asset Management (EAM) systems (e.g., IBM Maximo, SAP Asset Manager, MaintainX)
Familiarity with utility design or field data collection tools (e.g., Spida, Trimble, Katapult)
Experience in utilities, construction, or permitting environments
Previous administrative or office experience
Proficiency with document tracking systems or databases
Experience coordinating schedules or working with field teams

Responsibilities

Responsible for ROW application tracking, creating Work Order requests, and other paperwork related to construction project lifecycles
Ensure all required documentation and forms are completed accurately.
Track the progress of applications and follow up as needed.
Serve as a point of contact for inquiries related to client processes such as staking, ROW, etc.
Schedule meetings, inspections, or other activities related to client deliverables.
Maintain organized and up to date project records, including applications, work orders, and correspondence
Update databases or filing systems with current information.
Generate reports or summaries of statuses and activities.
Monitor compliance with conditions and deadlines.
Alert appropriate parties to upcoming expirations or renewals.
Assist in preparing reports or documentation required for compliance audits.
Provide general administrative support such as answering phones, responding to emails, and managing calendars.
Prepare correspondence, memos, or other documents related to client activities.
Assist with standardization of processes, templates, and tracking tools.