Administrative Assistant (55246)

SEER GROUP•Spokane, WA

1d•$23 - $30•Onsite

About The Position

The Administrative Assistant plays a key role in supporting daily office operations, human resources functions, and administrative systems. This position ensures efficient onboarding, maintains accurate system records, supports financial processes, and assists with internal communications and IT coordination.

Requirements

Strong organizational and multitasking skills
Excellent written and verbal communication skills
Experience with administrative systems (Service Titan, Sage preferred)
Basic troubleshooting skills for mobile devices and software tools
Ability to work independently and in a team environment
Proficiency in Microsoft Office and general office technology
Attention to detail
Problem-solving mindset
Customer Service Orientation
Time management and prioritization
Adaptability and initiative

Nice To Haves

Service Titan Administration / Brand Champion

Responsibilities

Assisting HR with onboarding new hires, ensuring smooth and professional experience
Create and set up work email accounts for new employees
Add and maintain employee records in Service Titan
Assign and track Interplay safety e-learning courses for new and current employees
Order uniforms and coordinate distribution
Provide support for general HR duties as needed
Create receipts from Purchase Orders (POs) in Service Titan
Batch and export vendor bills from Service Titan into Sage
Export Residential Sales customer invoices into Sage
Export Service Department customer invoices into Sage
Ensure accuracy and timeliness of financial data transfers
Order, configure, and deploy iPhones and iPads for employees
Troubleshoot mobile device issues (iPhone/iPad)
Coordinate with SEER IT and/or Audian for escalated technical issues
Participate in meetings and ongoing training sessions
Troubleshoot Service Titan and CCP system issues
Evaluate workflows and implement Service Titan best practices to improve efficiency
Serve as a key resource for internal system support and optimization
Design and distribute monthly company newsletter
Create internal flyers, announcements, and company notices
Ensure branding consistency across communications
Provide administrative support to Service and Residential departments as needed
Assist with general office tasks and cross-department coordination