Administrative Assistant (Generations)

Porter-Leath • Memphis, TN

11d • $18 - $20 • Onsite

About The Position

Under the direction of the Generations Director, the Administrative Assistant provides administrative/clerical support to the Generations program.

Requirements

• HSD or GED is required.
• Minimum of (2) two years related professional work experience within an office environment is required.
• Knowledge of office procedures and troubleshooting.
• Good written and oral communication skills to include telephone skills and manners.
• Excellent customer service skills.
• Computer skills: word processing, spreadsheets, database management, e-mail, calendar, Internet, etc.
• Organizational skills to determine workload priorities and complete a variety of tasks comprising a heavy workload in a timely manner.
• Skill to evaluate given information, research additional information needed, and evaluate and compile the information.
• Recordkeeping/writing skills to maintain accurate, up-to-date logs so that information is readily researched and retrieved.
• Ability to multitask in a busy environment.
• Ability to maintain confidentiality and objectivity.
• Ability to work as a team player to interact and assist all employees as necessary.
• Must have and maintain reliable transportation, valid vehicle registration, and state appropriate level of insurance.

Nice To Haves

• Previous experience with a non-profit organization is a plus.

Responsibilities

• Typing of letters, memos, and reports using a computer.
• Preparation and mailing of packets.
• Creating newsletters/flyers.
• Establishing and effectively using filing/retrieval systems.
• Making copies.
• Routing incoming/outgoing mail.
• Inputting data into database systems.
• Maintain up to date departmental resources files, community mailing lists, phone lists, form letters, and forms.
• Attend meetings and record minutes as requested.
• Assist in planning and organizing orientation and ongoing training for volunteers.
• Assist with the maintenance of records, preparation of reports covering attendance, transportation, and benefits for volunteers.
• Process all background checks.
• Maintain and compile departmental statistical reports and records using a computer.
• Maintain a calendar for the department and assists with arranging meetings, conferences, teleconferences, and travel.
• Keep supervisor informed of all issues in a timely and concise manner.
• Assist with special projects as assigned by the Director.
• Contributes to team effort by performing other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED