Administrative Assistant

Old Colony YMCA•Hyannis, MA

About The Position

The Administrative Assistant will provide a variety of office management, data collection and reporting duties for the Center. S/he will answer telephone calls, register participants and perform functions as directed by the Program/Treatment Manager(s). S/he will reflect and display the values of caring, honesty, respect and responsibility.

Requirements

Two year Associates Degree or equivalent training/education.
Proficiency in Microsoft Word, Excel, Outlook and Teams.
Attention to detail and accuracy a must.
Must be able to sit, stand, bend and walk during the work day.

Nice To Haves

Some evening availability required.
Some traveling required for meetings and trainings

Responsibilities

Register participants as they enter the Center.
Answer telephones in a professional and courteous manner.
File reports, reviews, log drug testing results and place in participant files.
Organize the flow of information, phone messages, faxes, mail and electronic information to the appropriate staff.
Maintain appropriate forms, replenish office supplies, unit supplies, effectively use purchase orders and vouchers in accordance with Association procedures monthly as directed.
Maintain accurate and efficient records, as well as record keeping/filing for the program.
Participate in supervision with the Program/Treatment Manager as needed.
Attend staff meetings as assigned.
Work cooperatively with OCC, Probation, Parole and other agency personnel at the Center.
Establish and maintain positive working relationships with the funding sources and the community at-large.
Collection and documentation of urine screens as needed.
Other duties as assigned or directed by the supervisor(s).
Ensure that the Administrative Assistant’s office meets the highest standards of cleanliness and maintenance.
Attend all assigned meetings.
Actively participate in the Y’s Annual Campaign.