Administrative Assistant - Weekends - Part Time

Pyramid Healthcare • Newport News, VA

1d • Onsite

About The Position

The Administrative Assistant plays a key role in the day-to-day operations of our fast-paced substance use disorder treatment facility. This individual manages front office responsibilities, coordinates scheduling, and supports the clinical team through a variety of administrative and clerical tasks to ensure smooth program operations.

Requirements

• High School Diploma or equivalent required
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office and basic data entry

Nice To Haves

• Previous administrative experience in healthcare or behavioral health preferred

Responsibilities

• Serve as the first point of contact for clients, staff, and visitors, managing the front office professionally
• Coordinate and maintain scheduling for all client appointments
• Perform general clerical duties, including filing, copying, and data entry
• Assemble, update, and maintain client intake packets
• Order and track office and client-related supplies
• Assist with intake processes and preparation of billing documentation
• Maintain accurate records, including census tracking and intake/discharge logs
• Manage check requests and petty cash records
• Communicate with referral sources and external providers as needed
• Attend staff meetings and document meeting minutes
• Provide additional administrative support to the facility as needed

Benefits

• Medical, Dental, and Vision Insurance
• Flexible Spending Accounts
• Life Insurance
• Paid Time Off
• 401(k) with Company Match
• Tuition Reimbursement
• Employee Recognition Programs
• Referral Bonus opportunities

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees