Administrative Assistant

Aleut • Fairbanks, AK

9d • $22 - $25 • Onsite

About The Position

We are seeking a detail-oriented Administrative Assistant to support our project management, construction, and sales operations. This role is ideal for candidates with experience in office administration, construction coordination, or project support who thrive in fast-paced environments. This position plays a critical role in maintaining project documentation, office operations, data entry, and communication across teams.

Requirements

• Strong organizational, multitasking, and time-management skills
• Excellent communication and customer service skills
• High attention to detail and accuracy in documentation and data entry
• Ability to prioritize tasks in a fast-paced environment
• Self-motivated with a proactive, problem-solving mindset
• Professional demeanor and reliability
• Microsoft Office (Excel, Word, Outlook, Teams, PowerPoint)
• Data entry and document management systems
• Typing speed: 50+ WPM preferred
• High school diploma or GED
• 3+ years of administrative or office experience
• Valid driver’s license

Nice To Haves

• Experience in construction, logistics, or warehouse environments preferred

Responsibilities

• Support the Project Manager and the State Sales Director with administrative tasks
• Maintain project files: contracts, permits, invoices, change orders, closeouts
• Assist with project lifecycle documentation and tracking
• Coordinate permit paperwork and compliance documentation
• Manage mail, office supplies, inventory, and workspace organization
• Coordinate office equipment maintenance and vendor services
• Maintain clean, organized, and efficient office operations
• Perform accurate data entry in Excel, CRM systems, and internal tools
• Generate reports, logs, and project tracking updates
• Assist with project and sales reporting
• Assist with invoice processing and documentation review
• Track deliveries, match packing slips to purchase orders
• Identify and communicate discrepancies in shipments or billing
• Respond to and route customer/vendor inquiries
• Support coordination between departments, vendors, and clients
• Run occasional business errands (valid driver’s license required)
• Submit expense reports with proper coding and documentation
• Support special projects and administrative initiatives

Benefits

• 401(k) matching up to 4%
• Paid Time Off (PTO)
• Medical Insurance
• Employer-paid Dental & Vision Insurance (employee + dependents)
• Employer-paid Life & AD&D Insurance
• Employee discounts (Arctic Home Living, Alaska EcoWater, Renewable Energy Systems)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED