Administrative Assistant

PSS Industrial Group•Rock Springs, WY

About The Position

The Administrative Assistant will report directly to the Branch Manager and will provide administrative and clerical support to field and management staff.

Requirements

High School Graduate and/or G.E.D
2+ years secretarial/clerical responsibilities
Must be capable of accurately typing 50 w.p.m.; Word Processing at 200 strokes per minute
Utilize good judgment and discretion in the handling of confidential information
Must be detail oriented, highly organized, and can work independently
Ability to manage multiple and shifting priorities with strong follow-up skills
Excellent project management, time management and presentation skills
Excellent oral and written communication skills coupled with strong interpersonal skills
Proficient in MS Office, Outlook, Excel (intermediate to advanced level), PowerPoint, and Adobe

Responsibilities

Answer and direct phone calls, taking messages and forwarding calls when necessary
Partner with all admin and clerical staff on incoming and outgoing mail, packages, and deliveries
Perform basic administrative tasks, such as data entry, filing, photocopying, and scanning documents
Schedule and coordinate appointments, meetings, and events for the office staff
Assist in organizing and setting up meeting rooms and necessary equipment for presentations
Act as a liaison between different departments and team members, facilitating effective communication
Provide excellent customer service to clients and guests, addressing their inquiries and concerns
Assist in coordinating travel arrangements and accommodations for company personnel when required
Help with the preparation of reports, presentations, and other materials as needed
Take and distribute meeting minutes and follow up on action items as directed
Assist in special projects and tasks as assigned by management