Administrative Assistant - Private Company Group

Manning Elliott LLP • Vancouver, BC

10d • Hybrid

About The Position

At Manning Elliott, we believe in the power of people. With a commitment to excellence and a focus on building strong relationships, we deliver exceptional accounting and advisory services to our clients. We’re more than just CPAs; we’re trusted partners in our clients’ success stories. Our vibrant team is composed of experts dedicated to continuous learning, collaboration, and community impact. Join us in shaping the future of accounting! As an Administrative Assistant, you will play a key role in supporting our partners and team members by providing high-quality administrative assistance. You'll help ensure our operations run smoothly and contribute to a positive, collaborative work environment. This position requires Japanese language proficiency and offers opportunities to learn, collaborate, and contribute to continuous improvement initiatives.

Requirements

• 2+ years Administrative Assistant experience, preferably in a professional services setting
• Excellent written and verbal communication skills in English and Japanese (required).
• Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong analytical and problem-solving abilities
• Excellent communication skills.
• Exceptional proofreading skills and strong attention to detail.
• Proven ability to manage multiple assignments effectively and complete tasks with a high level of accuracy in a deadline-oriented environment.
• Demonstrates strong organizational skills and ability to prioritize workload.
• Ability to work effectively in a collaborative environment.
• Understands and supports job sharing activities.
• Openness to learning and adapting in a fast-paced environment.

Nice To Haves

• Experience with workflow software
• Experience with time and billing systems
• Experience with CaseWare

Responsibilities

• Calendar Management: Maintain calendars, schedule meetings and appointments, and provide daily briefings.
• Billing Support: Assist partners and managers with billing activities, including preparing and sending invoices to clients.
• Client Package Preparation: Prepare client year-end financial packages and assist in electronic filing of tax returns.
• Written Communications: Support partners with the preparation of written communications and correspondence with clients as needed.
• Workflow Updates: Update workflow software tasks and provide general administrative support to the team.
• Ad-hoc Support: Provide support to partners and managers on various ad-hoc duties and assignments as required.
• Team Support: Provide general team administrative support as specified or needed (e.g., Reception Coverage).

Benefits

• Supportive Culture: We prioritize work-life balance and provide a friendly environment where you can thrive.
• Professional Development: Opportunities for continuous learning and professional growth.
• Community Impact: Participate in community service initiatives and give back through firm-sponsored activities.
• Flexible Work Options: At our firm, we understand the importance of work-life balance in fostering a happy and thriving team. That’s why we offer the freedom to create your workday schedule within core working hours, as well as hybrid work arrangements that are aligned with personal and business needs
• Fun & Engaging Team Events: Enjoy team-building activities, social events, and wellness programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees