Administrative Assistant (Entry)

SCS Engineers•Miami, FL

1d•Onsite

About The Position

This position provides overall office administrative support, performing routine clerical and accounting tasks. The role reports to the Office Services Manager or Assistant Office Services Manager and is based in the Miami, FL office. SCS is an employee-owned firm focused on environmental systems and infrastructure, aiming to strengthen the health, safety, and resilience of communities through initiatives like reducing methane emissions, producing alternative energy, repurposing contaminated properties, and sequestering carbon. The company emphasizes a long-term perspective, personal ownership, and shared success, living by values of care, teamwork, and tenacity, and offers opportunities for career advancement.

Requirements

High School Diploma or GED required
Minimum 1 years of relevant office experience.
Valid driver’s license with a driving record in good standing required.

Nice To Haves

Associates Degree preferred.

Responsibilities

Open and sort vendor invoices and statements.
Complete Accounts Payable (A/P) Vouchers. Including checking for appropriate back-up documentation, obtaining proper authorization for payment, and checking past-due balances. Turning in A/P vouchers to corporate accounting twice each month.
Respond to A/P back-up files and purchase order files.
Assist in ordering miscellaneous office supplies.
Assist in checking timesheets and expense reports.
Turning-in check requests to corporate.
Assist in research for justification of and/or corrections to Project Detail Reports.
Assist in the maintenance of the file storage records system.
Setting up lunch meetings, telephone conference calls and occasional errands.
All other miscellaneous duties as assigned.