Administrative Assistant

Steinbacher Goodall & Yurchak•Williamsport, PA

15d•Onsite

About The Position

Steinbacher, Goodall & Yurchak is seeking an Administrative Assistant to provide exceptional administrative and client service support to our attorneys, legal professionals, clients and visitors. This role is ideal for someone who thrives in a fast-paced environment, enjoys collaborating with a team, and takes pride in delivering quality work with professionalism and attention to detail.

Requirements

High School Diploma or GED required.
Minimum of two (2) years of administrative, reception, customer service, or office support experience preferred.
Experience in a professional office environment preferred.
Valid Pennsylvania driver’s license, reliable vehicle and insurance required.

Responsibilities

Provide professional, welcoming support to clients, visitors, and guests while helping maintain an organized and responsive department environment.
Represent the department with professionalism, warmth, and follow-through by ensuring client and team needs are handled promptly and thoughtfully.
Answer incoming telephone calls promptly and professionally.
Direct calls to appropriate team members and accurately relay messages.
Assist current and prospective clients with scheduling appointments and consultations.
Respond to client inquiries and provide administrative assistance as appropriate.
Maintain a clean, organized, and welcoming work area.
Schedule appointments, consultations, and meetings for attorneys and staff.
Manage and coordinate calendars to ensure appointments are accurately scheduled and maintained.
Monitor scheduling conflicts and assist with calendar adjustments as needed.
Send appointment reminders and communicate scheduling changes to clients and team members.
Provide administrative support to attorneys and paralegals, and legal staff across practice areas.
Assist with preparing, organizing, scanning, copying, printing, and filing documents.
Review, sort, and distribute incoming mail and deliveries within department.
Prepare correspondence, packets, and client materials.
Assist with data entry and maintaining accurate client information.
Create, organize, and maintain physical and electronic files.
Support day-to-day office workflow and assist with special projects as assigned.
Assist with document management and file organization initiatives.
Prepare and coordinate outgoing mail, packages, and other deliveries.
Use of a personal vehicle for work-related travel outside of the office.
Work collaboratively with attorneys, paralegals, and administrative team members to ensure efficient workflow.
Anticipate team needs and proactively assist where support is needed.
Contribute positively to a culture of professionalism, accountability, and continuous improvement.
Demonstrate flexibility and adaptability in responding to changing priorities.
Maintain confidentiality of all client, firm, and personnel information.