Administrative Assistant

Dynamo Capital • Wichita, KS

42d • $60,000 - $65,000

About The Position

The Administrative Assistant plays a critical role in supporting daily office operations and ensuring a seamless experience for both internal teams and external clients. This position serves as the front-facing representative of Dynamo Capital, managing office operations, client interactions, and administrative support while contributing to the overall efficiency and success of the organization.

Requirements

• 1–3 years of administrative or office support experience preferred
• Experience in a customer-facing or client service role
• Strong proficiency in Microsoft Office and general office systems
• Ability to maintain confidentiality and handle sensitive information
• Problem-solving skills and adaptability

Nice To Haves

• Experience with internal systems (e.g., SharePoint, Monday.com, or similar tools) is a plus
• Exposure to financial services, lending, or operations environments is a plus

Responsibilities

• Serve as the primary point of contact for internal and external communications, including phone calls, emails, and in-person inquiries
• Greet clients and visitors, ensuring a professional and welcoming experience aligned with company standards
• Manage incoming mail and distribute correspondence to appropriate team members
• Maintain office operations, including ordering supplies, restocking inventory, and ensuring common areas are clean and organized
• Oversee facility-related requests by coordinating with vendors and the facility manager, tracking work orders through completion
• Maintain access control systems, including managing security door tags and ensuring office security protocols are followed
• Assist with scheduling and calendar coordination as needed
• Support administrative communication needs, including drafting and distributing internal and external correspondence
• Provide timely and professional responses to client inquiries, including phone, email, and walk-in traffic
• Support cross-functional operations by assisting with servicing and processing tasks as needed (e.g., loan boarding, draws, payoff requests, audits)
• Monitor and follow up on critical documentation workflows, including recorded mortgages, title packages, and document completion
• Review and manage monthly reports, including maturity dates and sending required notices
• Complete special projects and additional administrative tasks as assigned

Benefits

• Medical, dental, and vision insurance
• Generous PTO and paid holidays
• 401K

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed