Asset & Wealth Management, Alternatives Investing, Administrative Assistant, Dallas

Goldman Sachs•Dallas, TX

12h•Onsite

About The Position

Provide high-level, proactive administrative support to a complex team of Managing Director & Vice President Investors. This role requires a high degree of multitasking, discretion, and the ability to navigate a dynamic corporate environment.

Requirements

Experience supporting multiple executive(s) in a complex environment, preferably in financial services, private sector or government.
Demonstrated ability to manage multiple priorities, anticipate needs, and proactively adapt to rapidly challenging demands.
Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
Extreme attention to detail and organizational skills, with ability to prioritize tasks.
Highest degree of integrity, professionalism, and diplomacy is required.
Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required.
Familiar with expense platforms such as SAP Concur
Supportive team player with a positive attitude.
Ideal candidate has at least 5+ years of experience.

Responsibilities

Provides dedicated & dynamic administrative support to multiple investors across our Alternatives Investing sleeves, including our impact investing business – the Urban Investment Group.
Proactively coordinate and maintain complex and extremely dynamic calendars including coordination of senior-level internal/ external meetings and conference calls, strategically prioritizing meeting requests and all related logistics.
Anticipate potential calendar conflicts and engagements, while proactively resolving all scheduling challenges. Responds and follows up on client requests in a timely manner.
Handles highly confidential and sensitive client information with the utmost discretion.
Manages a high volume of phone calls and interacts with high-level business leaders and clients in a professional and effective manner.
Coordinates all travel arrangements, both domestic and internation, including visa procurement and other requirements
Meticulously process and track expense reports in a timely manner, reconciling credit card statements or related expenses in compliance with company policy
Prepares and distributes correspondence, agendas, letters, reports or other documents as requested
Supports general office administrative duties (ticket distribution, copying, filing, faxing, archiving, supplies, etc), ad-hoc projects, facilities management and/or event planning as requested.
Organizes and ships materials to clients as needed; tracks delivery and confirms receipt when appropriate.
Partners with conference, catering, and other event vendors to support client engagements as needed.
Maintains understanding of firm policies and can handle certain issues independently.