Administrative Assistant (H)

University of Miami•Miami, FL

13d•Onsite

About The Position

The University of Miami/UHealth Department of Medicine has an exciting opportunity for a Full Time Administrative Assistant to work in the UHealth Campus. The Administrative Assistant performs a variety of clerical functions and office support activities for assigned department(s) to facilitate the efficient operations of the office.

Requirements

High School Diploma or equivalent
Minimum 1 year of relevant experience required
Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
Teamwork: Ability to work collaboratively with others and contribute to a team environment.
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications. (Epic/Slicer Dicer)
Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders
Any relevant education, certifications and/or work experience may be considered.

Responsibilities

Supports department and/or department leadership with daily clerical tasks.
Prepares basic reports, charts, budgets and other presentation materials.
Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
Plans meetings and takes detailed minutes, as needed.
Answers phone calls, provides information to callers or connects callers to appropriate staff.
Schedules appointments and updates calendars.
Makes travel arrangements and reservations for department leadership and staff, as needed.
Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
Greets and provides general support to visitors.
Develops and maintains department filing system.
Adheres to University and unit-level policies and procedures and safeguards University assets.
Coordinate and track physician credentialing, licensure, DEA, and BLS renewals, including preparation and submission of required documentation.
Coordinate the ordering, maintenance, and inventory of office supplies and departmental equipment; prepare and submit requisitions as needed.
Coordinate IT and technology-related requests for physicians and staff, including equipment ordering, system/access requests, and follow-up with appropriate support teams.
Provide clerical administrative support to multiple hematology providers including the Section Chief of Classical Hematology and the Inpatient Director of Hematology.
Monitor and prepare materials for weekly division meetings.
Assist division with submitting reimbursements.
Provide coverage for responsibilities of co-workers as need arises.
Responsible for pulling reports for the division as they relate to open encounters and case logs.
Report findings to division administration as well as physicians.