Administrative Assistant

Appalachian Regional Healthcare • Hazard, KY

1d

About The Position

Performs diversified and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and practices. Provides support to respective assigned executives as needed.

Requirements

• Broad and comprehensive experience, skill and knowledge of organizational policies and practices.
• Ability to maintain executive appointment schedules.
• Ability to manage personal phone coverage and e-mail.
• Ability to research, route correspondence, draft letters and documents, collect and analyze information, and initiate telecommunications.
• Ability to prepare reports by collecting and analyzing information.
• Ability to prepare records such as agendas, notices, meeting minutes, and expense reports.
• Ability to manage travel requirements and schedule appointments independently.
• Ability to arrange programs, events, or conferences by managing logistics, disseminating information or invitations, coordinating speakers, and controlling event budgets.
• Ability to create and maintain various database and spreadsheet files.
• Ability to compile information, take and transcribe dictation, and compose/prepare correspondence, reports, and other documents.
• Ability to manage projects.
• Ability to perform general maintenance duties as assigned.

Responsibilities

• Maintains executive appointment schedule by planning and scheduling meetings, conferences, and travel and coordinating calendar with Executive Staff calendars
• Personal phone coverage and e-mail management as desired by Executive
• Conserves executives' time by reading, researching and routing correspondence, drafting letters and documents, collecting and analyzing information and initiating telecommunications.
• Prepares reports by collecting and analyzing information.
• Prepares records such as agendas, notices, meeting minutes, expense reports, etc.
• Manages travel requirements for Executives and independently schedules appointments
• Arranges programs, events or conferences by managing logistics, disseminating information or invitations, coordinating speakers and controlling event budget
• Creates and maintains various database and spreadsheet files.
• Compiles information, takes and transcribes dictation and composes/prepares correspondence, reports and other documents.
• Manages projects as needed.
• May do general Maintenace duties as assigned (Mary Breckenridge).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level