Administrative Assistant
About The Position
The Administrative Assistant will assist management with the smooth operation of all office, broker, and administrative support services. The individual will provide brokers with the tools to assist them with their selling, and help increase their productivity for the office and the company. The Administrative Assistant needs to be a good problem-solver and can work well independently. Additionally, the individual must possess a high level of interpersonal skills, provide excellent customer service, and have a wonderful phone personality to effectively interact with staff, brokers, and clients.
Requirements
- Minimum 2 years of experience in administrative / reception work
- Proficient in Microsoft Word, Outlook, Intranet, and Internet
Nice To Haves
- Real Estate experience, a plus
Responsibilities
- Handles all responsibilities for front receptionist desk
- Answer all incoming calls and transfer them accordingly
- Sorting and delivering of all incoming mail: UPS, USPS, and interoffice
- Calling and tracking messengers for outgoing packages
- Responsible for checking fax machine for incoming faxes
- Responsible for all overnight mail
- Maintain full supply of marketing materials for pitch packages
- Create all pitch packages as requested by brokers
- Maintain entire front reception area
- Maintain conference room and schedule
- Maintain & stock kitchen for full usage
- Drawing up documents, typing board packages and leases, etc., as requested
- Assist brokers and customers with listing questions using LIMO
- Printing of mailing labels at broker’s requests for their mailings
- Add postage on agent’s mailings, as needed
- Enter and correct return mailings into MailList program
- Filtering all USPS mail sent to mail center
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
