ADMINISTRATIVE ASSISTANT, Research Development

Boston University • Boston, MA

59d • $50,000 - $60,000

About The Position

The Administrative Assistant will provide essential logistical and organizational support to the Research Development team within Boston University's Office of Research. This position reports to the Director of Research Development and serves as a key resource for ensuring smooth operations and effective communication within the Research Development unit.

Requirements

• Proficiency in managing email inboxes and triaging inquiries.
• Experience in calendar management and scheduling.
• Skills in organizing and maintaining digital file structures.
• Ability to plan and coordinate meetings and events.
• Experience in processing reimbursements and managing purchasing activities.
• Familiarity with subscription management and vendor communications.

Responsibilities

• Manage the Research Development inbox, triaging inquiries and ensuring timely responses and follow-up.
• Coordinate and maintain the Director of Research Development's calendar, including scheduling and prioritizing meetings and commitments.
• Organize and maintain RD shared drives and file structures to ensure clear, consistent, and accessible document management across the unit.
• Plan and coordinate meetings, events, and webinars, managing logistics such as scheduling, materials preparation, room reservations, and virtual setup.
• Support visits and engagements with external partners and guests, including coordinating space, catering, and on-site logistics to facilitate productive meetings and partnerships.
• Process reimbursements and manage purchasing activities for the RD team, including tracking expenses on departmental or company cards.
• Track and manage Office of Research subscriptions, including monitoring renewals, pricing, and vendor communications to ensure cost-effective resource management.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed