Administrative Assistant - Onsite

S R INTERNATIONAL INC•Fairfax , VA

1d•Onsite

About The Position

This position provides administrative support to Housing Programs, specifically assisting management and staff in administering the Housing Choice Voucher (HCV) and State Rental Assistance Program (SRAP). The role involves data verification, compliance monitoring, general office administration, document management, front desk support, client communication, file and records maintenance, supply management, and team support. The work environment is onsite only, with standard office hours. PPE is required for public interaction. The assignment is through 12/31/2026, with possible extension.

Requirements

High School Diploma or GED
2+ years administrative experience
Strong administrative skills
Strong data skills
Strong multitasking skills
Ability to work independently

Nice To Haves

Associate’s Degree

Responsibilities

Assist management and staff in administering the Housing Choice Voucher (HCV) and State Rental Assistance Program (SRAP).
Verify client financial and non-financial information via federal and state databases (HUD EIV, VEC, Dru Sjodin National Sex Offender, SAM).
Identify and notify specialists of discrepancies or program violations.
Maintain Excel tracking sheets and prepare reports using Yardi.
Perform data entry, answer and forward calls, respond to inquiries via phone, email, and in-person.
Process mass mailings.
Organize, retrieve, scan, and archive paper and electronic files.
Assist with FOIA requests by locating and redacting files as needed.
Cover reception, answer phones, take messages, and schedule appointments.
Refer inquiries to appropriate personnel.
Prepare, mail, and fax correspondence, notifications, and information packets to tenants, owners, and agencies.
Organize files for retention and retrieval.
Update internal administrative policies and procedures.
Assist with archival of official documents.
Research and order supplies.
Maintain form stock, update and coordinate printing of forms.
Manage supply rooms.
Train administrative staff on forms and office equipment.
Provide backup support for receptionist and senior administrative functions.
Attend regular unit and divisional staff meetings.
Perform other related duties as assigned.