Administrative Assistant

L & S Truck Center•Appleton, WI

11d•$15 - $19•Onsite

About The Position

L&S Truck Center is a local, family-run, Medium/Heavy Duty truck dealership seeking an enthusiastic Administrative Assistant to join their office team. The company is committed to continued growth and is looking for a forward-thinking, dedicated Administrative Assistant with a positive customer-facing attitude.

Requirements

Professional communication skills.
Typing, keyboarding skills, and 10-Key Calculator functionality (all with speed and accuracy).
Knowledge of basic accounting (effects of debits and credits).
Work well under pressure.
Ability to prioritize.
Computer literacy (usage and proper utilization)
Basic knowledge of “Word Processing” programs.
Basic knowledge of “Excel” (Spreadsheet Program(s)).

Responsibilities

Balancing and preparing the Daily Deposit
Posting receipted payments to appropriate schedule and/or customer account(s) in a timely manner.
Initial contact for A/R customer inquiries/questions related to accounts. Resolving billing/payment issues.
Prepare and mail the monthly A/R statements. Normally done on 1st business day of the new month.
Create and maintain parking rental invoices and payments.
Processing of new credit applications from start to finish in a timely manner, with regard to established procedures.
Maintain the Accounts Receivable data base (Computerized, and hard copy/paper file(s)).
Utilize “In House Data Processing system, and its’ reports to contact/follow up with “Past Due” or “Over Limit” accounts. (Collections).
Complete monthly bank reconciliation.
Manage various customer invoicing websites.
Assist with maintaining proper record retention.
Compile/Maintain a proper set of notes and or correspondence that is related to this position.
Arrive at work, take breaks, and depart work at the times designated by Assistant Office Manager
Gain a working knowledge of the company handbook, policies and procedures.
Cash Drawer reconciliation.
POS processing for customer invoices.
Assist in reconciling/balancing various accounts, and or schedules that are assigned by the Office Manager. This is an ongoing function.
Assist with various month/year end issues (data entry, verification of output, etc)
Provide support to other areas within the front office.
Answer Phones
Assist with Special Projects with direction by Assistant Office Manager, Controller, or General Manager.