Administrative Assistant - Reception Area

Collin College•McKinney, TX

6d•$39,520 - $48,194•Onsite

About The Position

Provide administrative support to the Collin Higher Education Center (CHEC) administration building and assist with projects, programs, and special events. This position requires a high level of confidentiality, meticulous attention to detail, and excellent interpersonal and organizational skills. The role involves managing data, records, and correspondence, assisting with financial tasks, and supporting various events and projects. The ability to multitask, work under pressure, and utilize various software and systems is essential.

Requirements

Confidentiality is required
Must demonstrate meticulous attention to detail
Good knowledge of bookkeeping/accounting
Knowledge of college policies and procedures
Knowledge of college systems
Knowledge of college specific equipment and supplies
Intermediate Microsoft Office knowledge
Good organizational skills
Excellent proofreading skills
Creativity
Excellent interpersonal relationship skills
Collaboration skills
Flexibility
Customer Service skills
Problem solving skills
Conflict management skills
Ability to interact with staff, Board, donors, students, faculty, and vendors
Ability to multi-task
Ability to be self-motivated and meet deadlines under pressure
Ability to operate, understand, and prepare reports using department-specific software and systems
Ability to maintain department information accurately
Ability to effectively utilize advanced computer software applications and peripherals
Ability to plan and execute various aspects of programs
Associate degree from an accredited institution and two (2) years of administrative office experience.
High school/GED and four (4) years of administrative office experience.

Responsibilities

Process, maintain, and verify data, records, files, and databases; report discrepancies; make corrections as needed.
Assist with reports, projects, special events, ceremonies, receptions, and special projects.
Greet office visitors, answer telephone, and respond to requests from staff members.
Maintain accounting records related to accounts payable, accounts receivable, check requests, and/or budgets using Workday software.
Receive, prepare, sort, and classify correspondence, training guides, notices, brochures, and other documents.
Establish systems to effectively maintain and track department files, records, and paperwork.
Assist with purchasing office supplies in accordance with policies and needs.
May attend meetings; record and prepare meeting minutes; compile, copy and distribute related reports or board packets.
Perform other duties as assigned.
Perform all duties to maintain all standards in accordance with college policies, procedures, and Core Values.