Administrative Assistant

KRC Corporation•Sioux City, IA

7d•Onsite

About The Position

Knife River is a PEOPLE-first company and one of the 10 largest construction materials producers/contractors in the Country. Our goal is to build strong teams that, in turn, build strong communities. We are a publicly traded company on the NYSE with the ticker symbol KNF and part of the S&P MidCap 400 index. This role is responsible for being the friendly, first point of contact for staff and visitors, providing services in corporate reception, clerical duties, purchasing, mail systems, document preparation, and office support to various functional areas. Typical hours are Monday - Friday 7:30 AM - 4:30 PM; Flexible.

Requirements

Over 3 months up to and including 6 months from post high school, work, military, institutional or vocational environment.
One year of customer service or administrative/office management experience preferred.
Working knowledge of standard office equipment (PC, fax machines, printers, copiers, calculators, postage meter, etc.)
Proficiency in Microsoft Office products.
Excellent written and verbal communication skills.
Strong organizational skills.
Knowledge of MS Office (Word, Excel, Outlook).
Able to work independently and under time constraints.
Time management.
Interpersonal skills.
Problem-solving skills.

Nice To Haves

Ability to speak English and Spanish is a plus.

Responsibilities

Receives caller at establishment, determines nature of business and directs callers promptly to destination.
Greet guests in friendly and professional manner at the front desk, assist and direct them to appropriate people while adhering to safety protocols and controlled access to office.
Proactive in creating, maintaining, and promoting a pleasant, clean, and organized reception area and work environment, always aware of the visitor’s view, and keeping information secure and confidential.
Provide employment applications and assist in completing applications as needed.
Updates phones lists and directories and distributes accordingly.
Provides email communication to main office and as directed.
Cleans, maintains, and fills the copiers, printers, and fax machines.
Handles repairs of office equipment including contacting and directing service providers.
Requests, updates, and maintains list for COIs from Subcontractors & Vendors.
Receives, logs, and processes cash and checks for deposit.
Prepares credit reference letters for customers.
Provides information regarding activities conducted at the office and locations within organization.
Types memos, correspondence, reports, address envelopes, mailings and other documents accurately and files items as appropriate.
Anticipates needs and purchases office supplies and equipment within budget at lowest cost while maintaining quality.
Organizes and updates supplies in office and warehouse.
Codes invoices for purchases.
Manages incoming and outgoing mail; prepares UPS and FedEx packages.
Communicates effectively (verbal, listening, written) and maintains composure when assisting challenging people under high stress situations.
Self-motivated, team-player with “can-do” attitude, good interpersonal skills and ability to prioritize tasks and responsibilities to meet deadlines; punctual, adaptable; maintain positive customer relations & act courteous/respectful of others.
Maintain and promote company’s quality standards.
Troubleshoot and problem solve situations/problems (material quality, equipment operation/repair, etc.)
Reports any safety issues or concerns promptly to safety supervisor or management.
Maintains excellent attendance record to provide quality administrative support to co-workers and managers/supervisors.
Sends out letting requests to DBE Contractors and maintains quote list.
Sends out letting results to company management.
Sends out preconstruction meeting letters.
Builds poster boards as requested and distributes to appropriate people.
Receives subcontracts and reviews checklist to ensure completeness and follow-up accordingly.
Downloads and distributes working day reports for assigned jobs.
Manages calendar/projects and supports various department meetings including scheduling Teams meetings, ordering lunches and coordinating staff activities and travel arrangements.
Performs other duties as assigned.