Administrative Assistant (Executive Assistant I)

Kentucky Community and Technical College System • Versailles, KY

5d • Hybrid

About The Position

Provides administrative support for KNAT operations, including scheduling, financials, communications, and data and reporting requirements. Supports contracts with vendors including the statewide Nurse Aide Exam. Provides assistance for system-wide meetings. Positions with the KCTCS System Office located in Versailles, KY are term-contract positions, with the expectancy of continuance based on performance. KCTCS offers a hybrid work schedule with a requirement to be onsite a minimum of 3 days per work week. Hybrid work schedules are subject to periodic review and may be modified or terminated at any time.

Requirements

• Bachelor's Degree and four (4) years of relevant experience or equivalent.
• Data entry, Excel, and Word experience needed.

Nice To Haves

• Bachelor's Degree and four (4) years of relevant experience or equivalent.
• Degree in business, healthcare, or communications.
• KNAT related experience preferred.

Responsibilities

• Assist KNAT testing sites with exam guidance, administration, customer support, and professional development ensuring effective communication and supporting continuous improvement.
• Serve as the system liaison to KNAT-related technical platform vendors and provide detailed feedback to assist with troubleshooting. Create and support systems to track, monitor, and prioritize modifications.
• Maintain accurate records and data tracking to ensure accurate and timely test result transmission to Kentucky Board of Nursing, students, and training provider.
• Reconcile rosters for invoicing and troubleshooting college or contract lead concerns.
• Process KNAT audit-related expenses.
• Facilitate accurate billing and invoicing as well as sharing of information across KCTCS departments, training providers, vendors, and test takers following KCTCS Business Policies and Procedures.
• Provide logistical support for system-wide meetings.
• Perform other duties as assigned.

Benefits

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level