Administrative Assistant
About The Position
TriMed is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily business operations and help keep our organization running efficiently. This role serves as a key administrative partner across multiple departments, coordinating office operations, maintaining critical business records, supporting customer and contract administration, and ensuring smooth day-to-day workflows. The ideal candidate thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in providing exceptional support to both internal teams and external stakeholders.
Requirements
- High school diploma or equivalent.
- 2+ years of administrative, office coordination, or related business support experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Experience working with QuickBooks, document management systems, and other business applications.
- Strong data entry and record management skills with a high degree of accuracy.
- Excellent organizational and time management skills.
- Strong attention to detail and commitment to accuracy.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Strong verbal and written communication skills.
- Ability to maintain confidential and sensitive information.
- Strong problem-solving and critical-thinking abilities.
- Collaborative, customer-focused, and service-oriented approach.
- Ability to build productive working relationships across all levels of the organization.
Nice To Haves
- Experience supporting multiple departments in a professional office environment.
- Experience with contract administration, customer support processes, or business operations.
- Experience using QuickBooks or similar business software.
Responsibilities
- Perform a variety of administrative duties including document preparation, scanning, filing, record maintenance, mail distribution, and correspondence.
- Maintain accurate business records and data across company systems and databases.
- Generate, prepare, and distribute recurring reports and business documentation.
- Coordinate document workflows, approvals, electronic filing systems, and signature processes.
- Maintain office, breakroom, and operational supply inventories and coordinate ordering as needed.
- Help maintain a clean, organized, and professional office environment while coordinating office maintenance and vendor services.
- Maintain customer, representative, pricing, contract, and business records to ensure accuracy and compliance.
- Support customer service activities, product return processes, and consignment documentation.
- Assist with sales support activities, including report preparation and maintenance of customer and pricing information.
- Support contract administration functions, including contract files, RFP documentation, pricing updates, record retention, and information tracking.
- Respond to internal and external inquiries regarding administrative and contract-related matters.
- Coordinate representative onboarding activities, including preparation of required documentation and maintenance of onboarding records.
- Maintain standard operating procedures, business calendars, and process documentation.
- Support employee meetings, engagement initiatives, events, and company activities.
- Identify opportunities for process improvements and assist with implementing administrative efficiencies.
- Provide cross-functional support to departments and leadership as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
