Preschool Administrative Assistant

Amazing Explorers Academy•Sanford, FL

1d•$34,000 - $38,000•Onsite

About The Position

The Administrative Assistant will be extremely knowledgeable about our company culture, philosophy, and be knowledgeable in our AEA curriculum and STEAM exhibits. He or she will be responsible, along with other management personnel for conducting tours, communicating in an attractive and highly informative fashion, to gain enrollment from prospective families. In addition, the Administrative Enrollment Specialist will maintain an ongoing communication with families not enrolled to ensure successful performance metrics and updated information in our tech platform. This position will also be responsible for some of the day to day administration of the school. Might perform advanced administrative duties that require knowledge of business practices and procedures. Relieves managers of some clerical and administrative duties.

Requirements

Must meet state licensing requirements for this position
Must meet all standards and requirements relating to background checks, fingerprinting, education and experience as set by the state and accreditation agent
Florida Staff Credential (CDA) or state equivalent required
High school diploma required
Must have experience in a Preschool setting or in an administrative position.
Must be able to communicate, both verbally and in writing, in the English language
Must meet Company driving standards where applicable
Must be proficient in Microsoft office including, Microsoft Word, Excel, PowerPoint and Procare
Must demonstrate an understanding of all current state and local regulation
Must be able to move quickly, bend, stoop, climb ladders and lift/carry up to 50 pounds on a regular and continuing basis
Able to stand for long periods of time (95% of shift)

Nice To Haves

High school or equivalent (Preferred)

Responsibilities

Works with Director to establish sales strategies and developing enrollment presentation materials
Ensures all visitors and tour information is input into the AEA APP with all proper and accurate information
Manages and schedules tour appointments in the AEA APP and updates accordingly
Runs the tour data report (excel format) from the AEA APP to conduct follow up calls and emails on all previous tours
Keeps the Director informed of any prospective families and enrollment changes
Ensures there are enough enrollment packets ready for tours
Showcases the school and classroom offerings and conducts tours of the center in absence of Director
Ensures enough promotional materials are available for distribution to prospective families
Provides exceptional customer service to current and prospective customers by greeting visitors/parents and monitoring visitor access; Ensures all visitors and tours are signed in appropriately
Answers telephone and provides information to callers or routes call to appropriate individual and places outgoing calls
Demonstrates an awareness of cultural sensitivity in communicating and working with families
Demonstrates an awareness of community resources for additional support for families
Opens or Closes the school as needed if the Assistant Director or Director is not available to do so
Community Involvement; helps to create partnerships within the community to create brand awareness
Works to prevent injuries and accidents; follows all procedures related to injuries and accidents and works to ensure parents are notified and reports signed accordingly; Reports child injuries and hazards promptly to the Assistant Director or Academy Director
Assists with data entry and various projects as assigned
Files correspondence and other records
Enters new family and child enrollment information into AEA APP and/or other administrative system
Ensures allergy, shot, and physical information is entered into AEA APP and/or other administrative system
Gives out applications to perspective employees (with directive from Management)
Bathroom or lunch breaks for teachers as needed
Responsible for the children’s files and follow up with families on any missing or expired items
Reviews transportation binders ensuring all required forms and signatures are present
Assists management in tracking of credentials and CPR/FA expiration dates, enters into AEA APP
Helps organize and track teacher in-service hours binder (with directive from management)
Responsible for daily cleaning duties which include sweeping, mopping, disposing of trash
Performs other related duties as requested by a member of management and may be asked to work in classrooms when needed