Administrative Assistant

First Citizens Community Bank • Georgetown, DE

1d

About The Position

Documentation Support: Assemble and verify loan files, select financial data, collateral related documents and searches, credit reports, and loan applications. System Maintenance: Accurately review and image loan documents, business financials, tax returns, and other applicable loan, credit, and customer related documents to the bank's core system following current naming conventions. Compliance & Administration: Ensure files comply with bank policies and regulations, manage calendars for lenders if needed, and monitor monthly reports for loan maturities, past due loans, loan fees, loan covenants, etc. Client and Third-Party Liaison: Serve as a contact point for borrowers and third-party vendors (including, but not limited to settlement companies, attorneys, and various collateral related search companies) to collect necessary information and respond to inquiries. Loan Processing: Assist with preparing loan closing packages, drafting letters, and initiating correspondence.

Requirements

• Strong organizational, time management, and problem-solving skills.
• Good attention to detail and ability to multitask.
• Excellent communication and customer service skills.
• Proficient in Microsoft Office Suite, Adobe, and related program software.
• Proficient with or the ability to quickly learn position-related software.
• Ability to effectively use general office equipment.
• Ability to manage sensitive and confidential information with discretion.
• High school diploma or equivalent educational experience.

Nice To Haves

• Experience in commercial/ag banking, loan documentation, or administrative work.

Responsibilities

• Assemble and verify loan files, select financial data, collateral related documents and searches, credit reports, and loan applications.
• Accurately review and image loan documents, business financials, tax returns, and other applicable loan, credit, and customer related documents to the bank's core system following current naming conventions.
• Ensure files comply with bank policies and regulations, manage calendars for lenders if needed, and monitor monthly reports for loan maturities, past due loans, loan fees, loan covenants, etc.
• Serve as a contact point for borrowers and third-party vendors (including, but not limited to settlement companies, attorneys, and various collateral related search companies) to collect necessary information and respond to inquiries.
• Assist with preparing loan closing packages, drafting letters, and initiating correspondence.

Benefits

• Health, dental, and vision benefits
• 401k w/ company match
• Paid time off
• paid holidays
• Group and voluntary life insurance and disability insurance
• Aflac supplemental plans
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED