Administrative Assistant

DAMVISTA INC•Vista, CA

16d•$26 - $28•Onsite

About The Position

Del Amo Motorsports Group is looking to hire a dynamic and energetic Administrative Assistant/ AP team player at our Vista dealership. This is an Hourly and Full-time position with a pay range between $26.00 to $28.00 an hour. The pay range scale can fluctuate based on individuals experience. Schedule is Monday-Friday, 8:00am-5:00pm. Store hours are Tuesday through Saturday 10:00am-7:00pm; Sunday & Monday we have gone riding.

Requirements

Prior dealership and accounting experience required.
Proficient in Microsoft Office (Word, Excel, and Outlook).
Google Sheets.
Excellent communication skills (written and verbal).
Strong attention to detail and sense of urgency.
CDK DMS experience a plus
Minimum 5+ motorsports industry experience highly preferred.
Strong mathematics, customer service and organizational skills, economics and accounting.
College degree or equivalent.
Proficiency with Microsoft Office applications, or the equivalent, is expected and familiarity with additional accounting software programs is valued.
Evaluating information to determine compliance.
Require strong, excellent verbal & communication skills to deal with customers, employees, and vendor.
Ability to work well under pressure in fast-paced environment with multiple strict deadlines.
Expert software skills including MS Word, Excel, and PowerPoint.
Strong background in business and mathematics.

Nice To Haves

CDK DMS experience a plus

Responsibilities

Post invoices in a timely manner and accurately, ensuring expenses are posted in a proper period and proper general ledger coding.
Review invoices for appropriate documentation and approval prior to payment.
Communicate with various department managers information necessary for accurate and timely invoice processing.
Reconcile vendor statements, research, and correct discrepancies.
Receiving all payments and receipts on a daily basis from the Sales, Service, and Parts departments, recording every transaction.
Processing credit card charges daily and preparing cash deposits.
Working with customers to reconcile any accounts and working with collection agencies, if necessary to obtain overdue payments.
Daily bank deposits and maintaining petty cash system.
Perform monthly credit card reconciliation (multiple credit cards).
Coordinate with vendors and respond to miscellaneous inquiries as needed.
Reconcile all account payable statements and process checks by the 10th of every month.
Process miscellaneous checks as needed.
Assist in monthly closing as required.
Provide internal support to various dealerships as needed.
Support in various tasks deemed necessary for the benefit and success of the dealership as a whole.