On-site Administrative Assistant

Space Kinetic•El Segundo, CA

12h•Onsite

About The Position

Space Kinetic is a cleared, venture-backed startup focused on addressing urgent national security priorities. Our goal is to deliver a suite of asymmetric capabilities for space superiority and missile defense leveraging our proprietary electromechanical deployment system, which enables the rapid deployment of low-cost payloads through space without firing a thruster. Space Kinetic is currently assembling its TRL-5 prototype. Our goal is to leverage this platform to provide the United States with a new tool for securing the space domain & catalyzing the emerging space economy. We are seeking an On-site Administrative Assistant to support daily execution at our El Segundo office and help maintain a professional, organized, and welcoming environment across the company. This role serves as a key on-site support function for office coordination, candidate logistics, purchasing follow-up, and day-to-day administrative execution. The position works closely with leadership, talent acquisition, and internal teams to help keep daily priorities moving efficiently.

Requirements

3+ years of experience in administrative support, office coordination, or similar business support role
Strong organizational and communication skills
Professional presence and comfort interacting with visitors, candidates, and internal teams
Ability to manage multiple priorities in a fast-paced environment
Strong attention to detail and follow-up discipline

Nice To Haves

Experience supporting recruiting coordination, interviews, or office reception
Familiarity with aerospace, defense, engineering, or startup environments
Comfortable working in an environment where priorities move quickly

Responsibilities

Serve as the primary on-site administrative support for the El Segundo office
Help maintain conference rooms, common areas, and office spaces organized, presentable, and ready for daily use
Support meeting logistics, room setup, and internal scheduling needs
Prepare meeting materials and assist with administrative follow-up
Help maintain office supplies and support daily office needs
Coordinate interview scheduling with candidates and internal teams
Welcome candidates onsite and serve as the first point of contact during interviews
Support interview room readiness and overall interview flow
Enter interview feedback into hiring systems as needed
Assist with hiring-related administrative coordination and follow-up
Provide day-to-day operational support for the El Segundo office and assist the Executive Assistant as needed
Help with basic purchasing follow-up for office and operational needs
Assist in confirming that materials and supplies are received and documented in coordination with inventory control
Receive, review, verify and process invoices and purchase orders for accuracy and appropriate approvals.
Liaising with clients, vendors, and internal staff to relay information, schedule appointments, and support business operations
Ensuring confidentiality and accuracy when handling sensitive information, company records, and financial documents