Administrative Assistant

PharmD on Demand•Watkinsville, GA

8d•Onsite

About The Position

We’re seeking a full-time Administrative Assistant - Operations to join our team at our Corporate Office in Watkinsville, GA. The ideal candidate will be outgoing, enjoy serving others, and have the ability to problem solve and think creatively.

Requirements

High School Diploma or equivalent

Nice To Haves

Outgoing personality
Enjoys serving others
Ability to problem solve
Ability to think creatively

Responsibilities

Assist the COO and Regional Pharmacy Managers with tasks related to scheduling, correspondence, and work production assistance
Serves as the company receptionist by answering and routing phone calls, greeting visitors in the lobby, and managing the phone system
Assist with the preparation and execution of meetings, including scheduling, preparing agendas, and distributing materials
Organizes office meetings by coordinating lunches, refreshments and logistics, assists in planning company function and staff celebrations
Oversees day to day office operations, including the daily collection and dissemination of mail and managing office supply inventory
Oversees ordering of office supplies, distribution of needed office supplies to bathrooms, kitchen, conference rooms, etc.
Ensures the office space is kept clean, organized, and well-maintained, acting as a liaison with cleaning and maintenance vendors
Serves as the main point of contact for property management contracts (cleaning, pest control, fire, security, etc.) and communicates needs with COO and CEO appropriately
Maintains and updates administrative records, files and databases to ensure accuracy and compliance
Maintains emergency plans and communicates accordingly
Maintains the communal office areas and personal working space in a clean and orderly manner.