Administrative Assistant

Endeavors•Mililani, HI

15h•Onsite

About The Position

The purpose of this role is to provide exceptional customer service to both external and internal customers. The Administrative Assistant will create a positive first impression for callers and visitors and provide a prompt and correct response to each. This position requires maintaining a neat, inviting, and professional appearance in lobby and public areas, keeping the front desk orderly, and performing administrative duties accurately and in a timely manner. The role also involves maintaining building security by managing access to office areas and demonstrating exceptional customer service in all interactions to support the mission of empowering people to build better lives.

Requirements

High school diploma or equivalent
3-5 years related experience
2-3 years in a customer service focused environment preferred
Driver's License with clear record
Must have daily use of a vehicle without prior notice
Must be available and willing to travel to various locations
Must not pose a direct threat or significant risk of substantial harm to the safety or health of himself/herself or others
Must be available and willing to work nights, weekends and holidays as required to meet business needs

Nice To Haves

5+ years strong administrative/clerical experience
2-3 years supervisory experience preferred

Responsibilities

Answer multi-line telephone system in a prompt and professional manner, routing calls, taking messages, and screening calls as requested.
Schedule appointments and meetings, and prepare agenda items.
Welcome and greet visitors in a friendly and professional manner, determining the nature of their visit and notifying appropriate staff.
Maintain a neat, inviting, and professional appearance in lobby and public areas, and keep the front desk orderly.
Receive and sign for deliveries and notify the recipient.
Redirect clients to locations for services not offered in the Main Office building.
Perform administrative duties and/or other duties assigned in an accurate and timely manner.
Maintain building security by locking and unlocking doors as necessary and controlling access to office areas.
Demonstrate exceptional customer service in all interactions.