NMSi Administrative Assistant

Intel Corporation•Rio Rancho, NM

1d•$67,050 - $94,660•Onsite

About The Position

The Administrative Assistant provides comprehensive administrative, operational, and organizational support to leaders, teams, and business organizations of varying sizes. This role serves as a key partner in enabling organizational effectiveness by managing day-to-day administrative activities, coordinating events and communications, and supporting business operations. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while maintaining a high degree of professionalism, discretion, and customer focus.

Requirements

Minimum of 3 years of experience as an Administrative Assistant, Executive Assistant, or in a related administrative support role.
Proficiency with Microsoft 365 applications, including: Outlook, Teams, Excel, PowerPoint, SharePoint Online.

Nice To Haves

Bachelor's degree in Business Administration or a related field.
Experience supporting managers, leadership teams, or technical organizations in manufacturing, engineering, operations, technology, or similar environments.
Experience coordinating projects, tracking deliverables, and managing activities across multiple stakeholders.
Familiarity with purchasing, finance, reporting, and business operations systems.
Experience creating executive presentations, newsletters, communications, and business reports.
Experience partnering with administrative teams and leadership groups to support business planning and organizational effectiveness.

Responsibilities

Provide administrative support to managers, leaders, and teams by coordinating daily activities and business operations.
Manage complex calendars, schedule meetings, coordinate appointments, and resolve scheduling conflicts.
Coordinate domestic and international travel arrangements, including expense reporting and reimbursement processes.
Organize and maintain conference rooms and meeting logistics, including virtual and onsite meetings.
Plan, coordinate, and execute team events, offsites, employee engagement activities, and organization-wide meetings.
Prepare, edit, and distribute business communications, including emails, reports, presentations, meeting materials, and correspondence.
Screen and manage incoming communications, directing inquiries to the appropriate individuals when necessary.
Generate reports, presentations, and other business documentation using Microsoft 365 applications.
Manage office operations, filing systems, records, and administrative processes.
Monitor and maintain office supply inventory, coordinate purchases, and ensure resources are available to support business needs.
Support budgeting and expense tracking activities in partnership with business leaders and finance teams.
Represent the organization in site-wide and global administrative initiatives and projects.
Collaborate with administrative and operational teams to support planning, communication, and organizational effectiveness.
Maintain confidentiality and exercise sound judgment when handling sensitive business information.