Administrative Assistant

ASM Global • West Conshohocken, PA

20h • Onsite

About The Position

The Administrative Assistant will provide high-level administrative and operational support to multiple senior leaders within the Operations team. This role is critical in ensuring day-to-day efficiency by managing priorities, coordinating logistics, and supporting key business initiatives. This is a fast-paced, highly collaborative role that requires strong organization, attention to detail, and the ability to manage competing priorities across multiple stakeholders.

Requirements

• High School diploma required
• 3+ years of administrative experience in a corporate environment
• Experience supporting multiple leaders or teams simultaneously preferred
• Highly organized with strong attention to detail and follow-through
• Proven ability to prioritize competing requests and manage multiple tasks in a fast-paced environment
• Strong written and verbal communication skills
• Proactive, resourceful, and able to work both independently and collaboratively
• Comfortable working with cross-functional teams and stakeholders
• Experience with expense management, invoicing, or operational coordination strongly preferred
• Exposure to project coordination or operations support is a plus

Nice To Haves

• Bachelor’s degree preferred
• Experience supporting multiple leaders or teams simultaneously preferred
• Exposure to project coordination or operations support is a plus

Responsibilities

• Provide administrative support to multiple senior leaders across the Operations function
• Manage and process expense reports, receipts, and reimbursements in a timely and accurate manner
• Review and coordinate vendor invoices and billing, ensuring alignment with budgets and identifying discrepancies
• Coordinate meetings, trainings, and team events, including scheduling, travel, and logistics
• Distribute and track reports, surveys, and operational communications across teams
• Support departmental projects and initiatives, including tracking timelines, organizing materials, and following up on deliverables
• Maintain and organize shared documents, reports, and systems (e.g., SharePoint and internal tools)
• Assist with administrative workflows to help streamline processes and reduce operational burden on leadership
• Act as a point of contact across teams to support communication and coordination efforts

Benefits

• medical
• dental
• vision
• life and disability insurance
• paid vacation
• 401k plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED