Administrative Assistant
About The Position
Sydnor Hydro, a UFT company, is a construction and equipment supply company specializing in groundwater and wastewater systems and products. We serve federal, state, and municipal governments as well as industrial, commercial, and recreational customers throughout Virginia and in eastern North Carolina, South Carolina, and Maryland. We are seeking a highly organized and detail-oriented Administrative Assistant to support our day-to-day office operations. This role is ideal for someone who enjoys wearing multiple hats and thrives in a fast-paced environment. This position requires working in office in Richmond, VA, Monday – Friday 7am-4pm.
Requirements
- High school diploma or equivalent required
- 2+ years of administrative experience, preferably in construction, manufacturing, industrial services, or a project-based environment
- Valid driver’s license
- Proficiency with Microsoft Office Suite, particularly Excel
- Strong organizational, time management, and multitasking skills
- Excellent verbal and written communication skills
- High attention to detail and ability to maintain confidentiality
- Team-oriented with a positive, customer-service mindset
- A proactive attitude and willingness to jump in wherever needed
- The ability to build positive relationships across all levels of the organization
- Ability to work onsite 7am to 4pm
Nice To Haves
- Associate's degree
- Experience with accounting software. Foundations is a plus
- Experience with job costing or project accounting
- Experience with timesheet management programs
Responsibilities
- Answer and direct incoming phone calls and greet visitors professionally
- Manage office correspondence, filing, and document organization
- Schedule meetings, maintain calendars, and coordinate travel arrangements as needed
- Order office supplies and ensure the office remains organized and well-stocked
- Prepare reports, spreadsheets, presentations, and other business documents
- Support leadership with various administrative projects and special assignments
- Use company vehicles on occasion to deliver parts to customers
- Reviewing hours submitted by employees
- Coordinate with managers to resolve timesheet discrepancies
- Enter job cost data into the accounting system and ensure accuracy
- Support invoicing, purchase orders, and vendor documentation
- Enter purchase orders
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
