STL - Administrative Assistant

DIVERSE FACILITY SOLUTIONS INC•Saint Louis, MO

24d•Onsite

About The Position

Diverse Facility Solutions, Inc. is a 100% minority owned, Chicago corporation with an emphasis on janitorial and facility maintenance services. We create teams of trustworthy, customer focused and diverse people that care about the facility they work in. The quality of the services we provide and our commitment to unsurpassed customer service has helped us become one of the nation’s premiere Minority Janitorial Contractors.

Requirements

Good organizational, analytical/decision making skills
Customer focused with good written and oral communications skills
Ability to work on assigned projects with minimal supervision
Ability to multitask and work in a fast paced environment
Strong attention to details
Strong Word, Excel, and PowerPoint skills
Ability to work with confidential information
Demonstrated ability to follow instructions

Responsibilities

Responsible for providing administrative support to managers and supervisors
Responsible for managing airport badging procedures, coordinating with applicants, tracking status and progress
Responsible for all Time & Attendance related operation/account activities
Administrative support through data entry and paperwork
Ability to interact professionally with all team members and candidates
Monitors and orders office supplies
Answers telephone, receives/delivers telephone messages
Manage reception area to ensure that visitors and guests are greeted with a pleasant and efficient manner
Assists applicants with the online application process
Handle ongoing mail and express shipping request
Monitor visitor access and maintain a high level of security awareness
Coordinate with vendors for service as needed
Ensure office equipment is in good working order and ensure the proper stocking of paper
Complete other tasks/duties as assigned by other members of management