Administrative Assistant
About The Position
BerryDunn is seeking an Administrative Assistant to play an important role in supporting our assurance, tax, and advisory teams. In this highly visible, on-site role, you will help keep teams organized, meetings and priorities moving, and day-to-day operations running smoothly. This is a great opportunity for someone who enjoys variety, takes pride in being dependable and detail-oriented, and wants to grow within a collaborative professional services environment. As you build familiarity with our teams, systems, and processes, you’ll have opportunities to take on additional responsibilities and expand your impact. This is an on-site Monday through Friday position in our Portland, ME office. You will report to the respective Practice Group Lead.
Requirements
- Knowledge of office systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office 365 (MS Word, MS Excel and MS PowerPoint)
- Proficiency in Adobe Acrobat
- Excellent time management skills and the ability to prioritize work
- Ability to address issues independently and find solutions without always needing to escalate.
- Attention to detail
- Excellent written and verbal communication skills
Nice To Haves
- Experience in SharePoint a plus
- Experience with CoPilot preferred
Responsibilities
- Maintain and update practice group organization charts
- Liaison for practice group related slides and materials
- Scheduling internal meetings
- Note taking for internal meetings
- Creating agendas for internal meetings
- Documenting and distributing meeting outcomes
- Maintain and update Practice Group (PG) SharePoint site and files
- Organize and keep documents filed and updated, as needed
- Communication with those that have not submitted their time
- Liaison with Assurance, Tax & Advisory Team Services Support (ATATSS) for onboarding partners and supervisors
- Tracking and scheduling for BerryDunn’s performance management program
- Tracking of team members’ specific skill sets and subject matter expertise (update on an annual basis)
- Liaison for tracking employee time budget submissions
- Booking travel and accommodations
- Production, logistics and planning for events, such as: team lunches, training days, virtual meetings.
- Catering coordination (or liaise with office admin to do this)
- Reserving conference rooms
- Booking blocks of hotel rooms
- Setting up Teams/Zoom for events
- Preparing PowerPoint (PPT) slide decks for events
- Printing materials for events
- Virtual meeting production: scheduling Teams/Zoom, breakout rooms, monitoring chat rooms
- Communication bridge between ATATSS, Practice Group Leader’s (PGL’s), and Principals
- Attend business planning meetings and keep PGs on track while planning for business plans
- Formatting and proofing documents and PPT presentations
- Updating schedules in ProStaff and running scheduling reports as requested.
- Updating SalesForce and printing SalesForce reports, as requested
- Other administrative duties as requested by the Practice Group Leader
Benefits
- Support for physical, mental, career, social, and financial well-being
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
