Administrative Assistant (Part-Time)

Rose State College•Midwest City, OK

66d•$14

About The Position

Perform a variety of administrative responsibilities for the Dean of Workforce Development. Provide the highest level of customer service by greeting internal and external customers and answering telephone calls on a multi-line telephone system. Maintain a presentable reception area to ensure a welcoming, positive atmosphere. Type memorandums, letters, reports, instructional materials and other types of business correspondence as instructed. Take messages and route calls and visitors to appropriate individuals or departments. Schedule appointments and meetings for the Dean. Coordinate all travel logistics for Workforce development staff and faculty. Serve as liaison to incubator tenants for facility-related issues and coordinate the leasing and onboarding process. Perform clerical and administrative tasks related to non-credit training provided by the division to external clients. Receive, sort and distribute office mail. Regular attendance is an essential function of this position. This is a part-time hourly position up to 25 hours per week. The hours are variable and may require some evenings and weekends.

Requirements

High School Diploma or equivalent.
One (1) year of responsible office administrative or customer service related experience.
Ability to multi-task and organize numerous projects.
Accurate typing, proofreading and editing skills.
Proficiency with computers and MS Office (Word, Excel, and Outlook).
Proper telephone etiquette.
Excellent communication, interpersonal and organizational skills.
Ability to maintain the highest degree of professionalism and the strictest of confidentiality at all times.
Light lifting up to 10 lbs. and light carrying up to 10 lbs.
Sufficient manual dexterity for word processing and data entry.
Visual acuity sufficient to identify original documents.
Ability to reach above shoulder.
Periods of time spent sitting, standing, walking, kneeling, bending and stooping.

Responsibilities

Perform a variety of administrative responsibilities for the Dean of Workforce Development.
Provide the highest level of customer service by greeting internal and external customers and answering telephone calls on a multi-line telephone system.
Maintain a presentable reception area to ensure a welcoming, positive atmosphere.
Type memorandums, letters, reports, instructional materials and other types of business correspondence as instructed.
Take messages and route calls and visitors to appropriate individuals or departments.
Schedule appointments and meetings for the Dean.
Coordinate all travel logistics for Workforce development staff and faculty.
Serve as liaison to incubator tenants for facility-related issues and coordinate the leasing and onboarding process.
Perform clerical and administrative tasks related to non-credit training provided by the division to external clients.
Receive, sort and distribute office mail.
Regular attendance is an essential function of this position.