Administrative Assistant - Carroll School of Management
About The Position
The Office of the Carroll School Dean seeks an Administrative Assistant who will provide administrative support to both the Dean and Associate Dean of Finance and Administration. Duties: General correspondence, information, and reception; including phone, email, and walk-in traffic (students, faculty, visitors) Prepare all departmental/school teaching, course evaluations and trend reports Design and maintain comprehensive data analytics including grade distribution reports for all faculty and departments (semester basis), faculty performance metrics, and trend analysis across evaluation periods Plan and coordinate special school wide events Respond to general inquiries and communications for Dean's office Manage office supplies/speaker gifts/sporting event tickets, P Card, reconciliations, and other general office tasks Assist with coordination of CSOM Commencement and Awards Ceremony (as needed) Update Carroll School space planning annual inventory of offices; place work orders as needed; coordinate office moves/space planning projects; key inventory Update faculty and staff directories; update email lists (google groups) as needed Special projects as needed Bachelor's degree and 3-5 years office experience. Strong data management and analytical skills required; experience with Excel, databases, and data reporting essential. Experience working in higher education is preferred. Excellent customer service orientation, excellent communication, interpersonal and organizational skills, good decision making/problem solving skills. Experience using PCs (Microsoft Office) Gmail, Google Calendar.
Requirements
- Bachelors degree and 3-5 years office experience
- Strong data management and analytical skills required
- Experience with Excel, databases, and data reporting essential
- Excellent customer service orientation
- Excellent communication, interpersonal and organizational skills
- Good decision making/problem solving skills
- Experience using PCs (Microsoft Office) Gmail, Google Calendar.
Nice To Haves
- Experience working in higher education is preferred.
Responsibilities
- General correspondence, information, and reception; including phone, email, and walk-in traffic (students, faculty, visitors)
- Prepare all departmental/school teaching, course evaluations and trend reports
- Design and maintain comprehensive data analytics including grade distribution reports for all faculty and departments (semester basis), faculty performance metrics, and trend analysis across evaluation periods
- Plan and coordinate special school wide events
- Respond to general inquiries and communications for Dean's office
- Manage office supplies/speaker gifts/sporting event tickets, P Card, reconciliations, and other general office tasks
- Assist with coordination of CSOM Commencement and Awards Ceremony (as needed)
- Update Carroll School space planning annual inventory of offices; place work orders as needed; coordinate office moves/space planning projects; key inventory
- Update faculty and staff directories; update email lists (google groups) as needed
- Special projects as needed
Benefits
- Tuition remission for Employees
- Tuition remission for Spouses and Children who meet eligibility requirements
- Generous Medical, Dental, and Vision Insurance
- Low-Cost Life Insurance
- Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
- Paid Holidays Annually
- Generous Sick and Vacation Pay
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
501-1,000 employees
