Administrative Assistant to the Assistant Head of School

The Bishop's School • La Jolla, CA

4d • $65,000 - $71,000 • Onsite

About The Position

Founded in 1909 and affiliated with the Episcopal Church, The Bishop’s School is an independent, all gender college-preparatory school for 800 students in grades six through twelve. The School is located on a historic campus in the heart of La Jolla, just 10 miles north of downtown San Diego. With a student-teacher ratio of approximately 9 to 1, Bishop’s is known for academic, artistic, and athletic excellence while celebrating character development, diversity, inclusion, and belonging. Last year’s applicant pool drew from 72 zip codes and 168 middle and high schools throughout San Diego County and beyond. Fifty-one percent of the student population self-identify as students of color. Additionally, over $4 million in need-based grants is awarded annually. The Bishop's School seeks an Administrative Assistant to the Office of the Assistant Head of School for Adolescent Learning and Development. Immediate start. Reporting to the Assistant Head of School for Adolescent Learning and Development (AHSALD), the Administrative Assistant provides general administrative support to the AHSALD and other student-facing administrators. The successful candidate will demonstrate professionalism and collegiality in engaging with colleagues, students, parents and guardians, along with outstanding organizational skills, the ability to see tasks and projects through to completion efficiently and in a timely fashion, with an understanding of the importance of getting the details right. This is a 12-month per year in-person position.

Requirements

• Bachelor’s or associate’s degree preferred
• Previous experience in an administrative support role, prior school experience highly desirable
• Outstanding time management skills and attention to detail and accuracy
• Ability to manage numerous tasks and projects simultaneously, anticipate and meet deadlines, problem solve independently as well as effectively work in a team environment
• Commitment to providing a high-level of customer service
• Proficiency with Google Workspace and aptitude for learning new technology

Responsibilities

• Maintain a welcoming and positive atmosphere in the office, acting as a knowledgeable first point of contact
• Provide a high level of “customer service” to all constituencies interacting with the office
• Work closely with the Administrative Assistant to the Student Services Team to support students throughout the day in troubleshooting issues, providing or guiding them to find needed information
• Monitor student movement in the general office area ensuring that they reach their intended destination
• Support the AHSALD and other administrators with the construction of class schedules for each term
• Ensure that key School events are added to the master calendar
• Process School event requests including service activities
• Execute event-related tasks according to established timelines
• Assist with the 8th Grade Night of Achievement
• Facilitate approval process for field trip requests; support faculty and administrators with accurate and complete information and act as liaison with trip sites, as needed
• Working with the sponsoring faculty member and business office, provide support in the development of field trip budgets and reconciliation of expenses
• Manage the permission slip process for field trips
• Work with the transportation manager to arrange transportation for trips
• Work with the food services team to arrange refreshments, as needed, for trips and events
• Work with the events team to oversee logistical details of student events, as needed
• Provide accurate and timely information to families regarding field trips and events
• Order supplies as needed
• Provide back-up support for the School receptionist, filling in during lunch breaks and occasional absences
• Maintain high standards of professionalism, confidentiality, and integrity
• Other duties as assigned

Benefits

• menu of medical plan options, dental and vision plans
• generous retirement plan contribution plus match
• paid vacation and numerous paid holidays throughout the year
• daily lunch prepared by the School's Food Service team when school is in session

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree