Administrative Assistant to the CEO
About The Position
Administrative & Clerical Support Maintain organized digital filing systems (Google Drive, Dropbox, etc.). Prepare and format documents, reports, and correspondence. Proofread materials and ensure accuracy in written communications. Assist with data entry, contact management, and record keeping. Scheduling & Coordination Support calendar management for the CEO by confirming meetings, sharing reminders, and tracking upcoming commitments. Coordinate virtual meetings via Zoom or Google Meet (create links, share agendas, and track attendance). Organize and document meeting notes or key follow-ups. Manage recurring internal meeting schedules (weekly team check-ins, committee calls, etc.). Communication & Follow-Up Draft or edit emails and memos for review by the CEO. Follow up on outstanding tasks or correspondence as directed. Serve as a friendly, professional point of contact for internal and external communications when appropriate. Maintain confidentiality of sensitive information. Documentation & Reporting Track and update simple spreadsheets or checklists related to ongoing projects. Help compile information for board updates, reports, or presentations. Organize past records and archive old files for continuity. Special Projects (As Assigned) Assist with research or document preparation for specific initiatives or events. Provide administrative support for grant documentation, outreach, or planning activities. Handle other tasks as assigned that align with capacity and skill set.
Requirements
- Strong organizational skills with attention to detail.
- Excellent written and verbal communication.
- Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar, Zoom).
- Ability to manage time independently and meet deadlines with minimal supervision.
- Discretion, integrity, and professionalism in handling confidential matters.
- Comfort working remotely and managing tasks through virtual tools (Slack, Asana, or similar).
Responsibilities
- Maintain organized digital filing systems (Google Drive, Dropbox, etc.).
- Prepare and format documents, reports, and correspondence.
- Proofread materials and ensure accuracy in written communications.
- Assist with data entry, contact management, and record keeping.
- Support calendar management for the CEO by confirming meetings, sharing reminders, and tracking upcoming commitments.
- Coordinate virtual meetings via Zoom or Google Meet (create links, share agendas, and track attendance).
- Organize and document meeting notes or key follow-ups.
- Manage recurring internal meeting schedules (weekly team check-ins, committee calls, etc.).
- Draft or edit emails and memos for review by the CEO.
- Follow up on outstanding tasks or correspondence as directed.
- Serve as a friendly, professional point of contact for internal and external communications when appropriate.
- Maintain confidentiality of sensitive information.
- Track and update simple spreadsheets or checklists related to ongoing projects.
- Help compile information for board updates, reports, or presentations.
- Organize past records and archive old files for continuity.
- Assist with research or document preparation for specific initiatives or events.
- Provide administrative support for grant documentation, outreach, or planning activities.
- Handle other tasks as assigned that align with capacity and skill set.
Benefits
- medical
- dental
- vision
- life insurance
- 401k
- company matching
- generous holiday
- vacation
- leave benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
