Executive Assistant to the CEO
About The Position
Are you someone who anticipates needs before they’re voiced? Do you thrive in high-trust environments where discretion, judgment, and proactive follow-through matter deeply? Are you energized by supporting senior leadership in a way that creates calm, clarity, and momentum? The Executive Assistant to the CEO is a proactive strategic partner responsible for managing the CEO’s time, priorities, and external engagements. This role operates as an extension of the CEO’s office—supporting board relations, external stakeholders, and internal coordination with professionalism and political awareness. This role requires strong judgment, exceptional organization, and the confidence to manage up. You are someone who pulls information out of busy leaders, creates structure around ambiguity, and ensures nothing critical falls through the cracks.
Requirements
- 5+ years supporting senior or executive-level leaders
- Exceptional organizational, communication, and judgment skills
- Comfort handling confidential and sensitive information
Nice To Haves
- Experience supporting boards or governance bodies
- Experience working in complex or public-facing organizations
- Demonstrated ability to manage up and create structure for busy executives
Responsibilities
- Manage the CEO’s calendar, scheduling, preparation, and follow-through with a strategic lens
- Anticipate upcoming priorities, meetings, and deadlines to ensure the CEO is consistently well-prepared
- Protect the CEO’s time by triaging requests and managing competing demands thoughtfully
- Track executive-level action items and commitments to ensure timely completion
- Maintain organized systems, records, and reference materials to support executive effectiveness
- Coordinate logistics, materials, and follow-up for Eugene Chamber and Onward Eugene boards and key committees
- Prepare and assemble board agendas, packets, and training materials in collaboration with the CEO
- Attend board meetings, take minutes as required, and ensure timely distribution of materials
- Serve as a trusted point of contact for board-related coordination and logistics
- Support adherence to board policies, procedures, and governance best practices
- Support CEO communications and high-level correspondence, including drafting or coordinating follow-up messages as appropriate
- Interact professionally and confidentially with board members, senior stakeholders, partners, and community leaders
- Ensure timely, clear communication and coordination related to CEO-led initiatives and relationships
- Coordinate CEO–COO meetings, leadership team sessions, and other executive-level gatherings
- Support leadership cadence by preparing agendas, tracking outcomes, and managing follow-up
- Provide limited, structured support to the COO and Onward Eugene Managing Director related to executive coordination and enterprise-level initiatives (not day-to-day operations)
- Assist the CEO and COO with implementation and ongoing use of the Entrepreneurial Operating System (EOS)
- Pull and aggregate reports from member, financial, and project management systems to support executive-level decision-making
- Help organize and maintain executive-facing project management tools, dashboards, and process documentation
- Coordinate executive travel and logistics
- Assist with scheduling and follow-up related to sponsorships and fundraising efforts tied to CEO priorities
- Provide occasional front-desk or meeting support during high-visibility executive or board events, as needed
Benefits
- Employer-paid medical insurance
- Short- and long-term disability
- Life insurance
- Paid holidays
- Generous paid time off
- Eligibility for a 401(k) employer contribution after three months
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
