Administrative Assistant II, School of Nursing [R0150461]

Nevada System of Higher Education

About The Position

The University of Nevada, Las Vegas invites applications for Administrative Assistant II, School of Nursing [R0150461]. ROLE of the POSITION The major purpose of this position is to support the Director of Clinical Operations to ensure that duties and deadlines are met. Duties include but not limited to: Assist in compiling and organizing information for orientation schedules for the program; prepare addition/deletion forms; assist in assignment of instructional space as requested. Update and maintain existing Web sites which contain information such for clinical operations. Ensure compliance data in relation to program is up-to-date, compile and record preliminary information from spreadsheets or other computerized files. Provide standard and routine information concerning area-clinical operations Format, edit and produce a variety of complex materials such as brochures, newsletters, flyers, presentations, charts, graphs, instructional materials, medical/clinical transcription, non-standard reports and other items using computer equipment and software; maintain complex databases and spreadsheets; convert documents for Internet usage and maintain Web hyperlinks as assigned. Receive, review, code and process a variety of clerical accounting documents including education affiliation agreements, invoices, claims, billing forms and other materials used in the agency and/or program area to which assigned; ensure conformance to established formats, time frames and regulations. Assist with preceptor recognition including certificates of precepted hours, plaques, social media and library access

Requirements

Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above.

Responsibilities

Assist in compiling and organizing information for orientation schedules for the program
Prepare addition/deletion forms
Assist in assignment of instructional space as requested
Update and maintain existing Web sites which contain information such for clinical operations
Ensure compliance data in relation to program is up-to-date
Compile and record preliminary information from spreadsheets or other computerized files
Provide standard and routine information concerning area-clinical operations
Format, edit and produce a variety of complex materials such as brochures, newsletters, flyers, presentations, charts, graphs, instructional materials, medical/clinical transcription, non-standard reports and other items using computer equipment and software
Maintain complex databases and spreadsheets
Convert documents for Internet usage and maintain Web hyperlinks as assigned
Receive, review, code and process a variety of clerical accounting documents including education affiliation agreements, invoices, claims, billing forms and other materials used in the agency and/or program area to which assigned
Ensure conformance to established formats, time frames and regulations
Assist with preceptor recognition including certificates of precepted hours, plaques, social media and library access