Administrative Assistant II, Nursing Program

CHESS

1d • $18

About The Position

This position is responsible for providing administrative support for the Nursing Department.

Requirements

• Knowledge of modern office practices and procedures.
• Knowledge of college and program policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in prioritizing and organizing work.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in oral and written communication.
• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having had a similar position for one to two years.
• The following REQUIRED documents must be submitted with application in order to be considered. Upload all required documents under the Application Questions 2 section for "Additional Documents Required".
• Cover Letter (Required)
• Curriculum Vitae (CV) or Resume (Required)
• List of 3 Supervisor References. (Required)

Nice To Haves

• Letters of Recommendation (Optional)

Responsibilities

• Coordinates departmental travel; schedules airline flights, hotel reservations, car rentals, and motor pool vehicles; submits conference registration; processes requisitions and purchases orders; submits travel reimbursement requests.
• Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments.
• Maintains department files and records.
• Coordinates and schedules computer labs, laptop carts, classroom and conference rooms.
• Reconciles travel and purchase card statements.
• Processes textbook orders.
• Makes preparations for Advisory Council and departmental meetings; attends meetings and records minutes.
• Coordinates catering for events.
• Arranges computer accounts, keys, business cards, name tags and door plates for new faculty.
• Performs related duties.

Benefits

• Excellent medical, dental and vision coverage options
• Generous paid leave plans and holiday pay
• Public Employee Pension Plan (NMERB)
• Optional 403 (b) Tax Deferred Annuities, 457 and Roth Plans
• Flex Spending accounts
• Life and Disability coverage
• Employee Wellness Incentives
• Employee Assistance Program
• Tuition waiver
• Free SJC Gym Membership
• Free Library services

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED