Administrative Assistant

Birnie Bus Service, Inc•Allentown, PA

24d•Onsite

About The Position

The Administrative Assistant will provide administrative support to the Operations Manager and assist with administrative functions at the terminal. This role supports terminal operations by handling various administrative tasks to support the transportation needs of the school community. The position involves general administrative and clerical support, scheduling, file maintenance, data entry, and acting as a point of contact for stakeholders. The Administrative Assistant will also manage office supplies, ensure the office is organized, and handle sensitive information with discretion.

Requirements

Must be proficient in Microsoft Office Suite and strong in Excel
Ability to communicate effectively in both written format and oral presentation
Ability to multi-task and establish priorities
Ability to maintain organization in a changing environment
Exhibit initiative and responsibility for tasks assigned
Ability to maintain flexible attitude and approach towards assignments and successfully operate under ambiguous guidelines
Conduct oneself professionally and in a manner to reflect positively on STA
Must be highly motivated
Ability to successfully pass state and/or federal required Background Checks
Ability to perform the essential functions of the job
Ability to comply with all policies and procedures established by company
High School Diploma or equivalent
At least two years of experience working as an administrative assistant in an office environment preferred
All applicants must be eligible to work in the US without restrictions.

Nice To Haves

Associate’s degree a plus

Responsibilities

Supports the terminal operations by handling various administrative tasks to support the transportation needs of the school community
Provide general administrative and clerical support, including managing correspondence, answering phone calls, and directing inquiries to the appropriate personnel.
Assist in scheduling appointments, meetings, and conferences.
Maintain and organize files, records, and databases. Ensure that documents are accurately filed and easily accessible.
Serve as a point of contact for internal and external stakeholders. Draft and proofread documents, emails, and reports. Distribute information internally and externally as required.
Monitor office supplies inventory and place orders when necessary. Keep the office clean, organized, and welcoming for visitors.
Input data into databases or spreadsheets accurately and efficiently. Generate reports, charts, or graphs based on the data collected.
Assist colleagues with administrative tasks as needed. Collaborate with team members to ensure deadlines are met and projects progress smoothly.
Handle sensitive information with discretion and maintain confidentiality at all times.
Address and resolve administrative issues or inquiries promptly and effectively. Identify areas for process improvement and suggest solutions.
Performs other administrative tasks as assigned by Operations Management.