Administrative Assistant

Weidmann Electrical Technology Inc.•Middletown, OH

16h•Onsite

About The Position

The Administrative Assistant will provide comprehensive administrative support to the Middletown facility, ensuring smooth daily operations. Responsibilities include a wide range of clerical, receptionist, and project-based tasks. This role requires a highly organized and detail-oriented individual who can manage multiple priorities while maintaining a professional and welcoming presence, both in person and over the phone, to represent the company in a positive manner.

Requirements

High School Diploma required
Strong organizational, written, and verbal communication skills.
Excellent interpersonal and customer service abilities.
Positive attitude and ability to work under pressure to meet deadlines.
Detail-oriented with a high level of accuracy.
Proficient in Microsoft Office
Ability to handle confidential and sensitive information.
Comfortable working in a fast-paced, sometimes stressful environment.

Nice To Haves

Associate’s Degree preferred
experience with other database systems a plus
1–3 years of administrative experience in a professional office setting
Associate degree in Business Management or a related field preferred
Proven ability to thrive in a fast-paced environment
experience with SAP a plus
Strong typing skills
Highly organized with strong attention to detail and ability to manage multiple tasks effectively

Responsibilities

Prepare correspondence and presentations using Microsoft Office
Set up and coordinate meetings and conferences
Support staff in assigned project-based work
Follow up on timelines and deliverables
Participate in cross-functional teams
Advise team of any issues to ensure excellent customer service
Answer phones for the facility and maintain the campus directory
Meet and greet clients, visitors, and employees
Prepare and coordinate incoming USPS mail and express packages
Maintain hard copy and electronic filing systems
Maintain filing system for Production Orders after shipping
Maintain electronic employee communication boards
Prepare purchase requisitions in SAP for office supplies and various items
Assist with procurement workflows as necessary
Oversee the clothing and safety shoe programs, including ordering and distribution
Create check requests for clothing and safety shoe reimbursements
Assist with restocking and maintaining the First Aid cabinets
Maintain inventory and set up campus lunches
Assist with employee-related tasks such as: New employee orientation lunch, Lockout/tagout (LOTO) support, Badge photos and production, Collection of items upon employee departure
Prepare monthly service awards for the Anniversary Program
Lead the Employee Activities Committee, including: Managing the budget, Coordinating meetings, Organizing engagement events
Administer all U.S. employee travel arrangements
Ensure compliance with company travel policies
Coordinate transportation and accommodations for Weidmann guests
Partner with leadership to ensure visitor safety compliance and a safe environment
Collect and prepare the weekly Hi-Lo report for site
Preparing SMT agenda for distribution per schedule