Administrative Assistant

State of Oklahoma•Oklahoma City, OK

1d•Onsite

About The Position

The Oklahoma Department of Agriculture, Food and Forestry (ODAFF) is seeking a full-time Administrative Assistant I in the Forestry Division. This position (PIN #04000146) is in state government, located in Oklahoma City, OK. The State of Oklahoma offers a comprehensive Benefits Package, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. The hourly pay for this position is up to $21.04 based on education and experience.

Requirements

A bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.
Knowledge of spelling, punctuation, and business English.
Knowledge of business mathematics.
Knowledge of modern office methods and procedures.
Knowledge of the maintenance of complex records.
Knowledge of the major policies and procedures governing assigned programs.
Ability to establish and maintain effective working relationships with others.
Ability to perform confidential work and maintain confidentiality.
Ability to interpret and complete routine matters according to agency policies and procedures.
Ability to follow oral and written instructions.
Must possess a valid driver’s license at time of employment and maintain throughout employment.

Responsibilities

Participate in assigned projects as team member or team leader.
Develop and implement procedures for efficient office management. This will include the organization of the office area, ensuring supplies are in stock and available to staff and equipment/electronics are in working order.
Utilize Microsoft Office 365 and desktop applications for emailing, document creation, data sharing and overall data management.
Initiate correspondence requiring knowledge of agency or program procedures and policies.
Develop and maintain confidential or complex files both electronically and in paper form.
Refer internal and external customers to division specialists concerning programmatic rules, regulations, policies, and laws.
Assist with administrative operational functions such as invoicing, processing claims, inventory, fleet, bookkeeping and other duties.
Manage incoming calls, directing them to the appropriate personnel within the division or department.
Ensure callers are directed to the correct individual or agency to address their inquiries or concerns whenever possible.
Proofread and review agency documents and correspondence for errors or deletions. Refers corrections to division specialist for confirmation.
Perform other office tasks and duties as directed by supervisor or office staff.