Administrative Assistant - Town Manager's Office

Town of Meredith•Meredith, NH

16h

About The Position

The Administrative Assistant works in the Town Manager’s Office and serves as a first point of contact for residents and others seeking information from the executive department. The role provides administrative, customer service, meeting, records, and communications support to the office and town boards and committees. It may also provide coverage for the Planning & Development Administrative Assistant as needed.

Requirements

At least three years of experience in an office, administrative, or customer service setting.
Ability to interact positively, politely, and professionally with the general public.
Considerable knowledge of office practices and procedures, including computer software such as Microsoft Office.
Ability to maintain confidentiality.
Ability to perform detailed work.
Ability to stay organized and handle multiple tasks simultaneously.
Ability to follow oral and written instructions accurately.
Ability to speak, listen, and write clearly and effectively.
Ability to maintain effective working relationships with employees and department heads.

Responsibilities

Receives and screens visitors to the Town Manager’s Office.
Answers incoming telephone calls and responds to general inquiries from employees, town officials, and the public, or refers inquiries to the appropriate official or department.
Sets up new files and creates documents, plans, and other materials, including Excel spreadsheets and PowerPoint presentations.
Assists in fulfilling information requests under NH RSA 91-A.
Prepares and posts required notifications and agendas for the Select Board and other assigned boards or committees.
Schedules appointments and meetings.
Manages the town website and social media.
Types correspondence, memos, and other materials.
Retrieves and distributes office mail.
Attends Select Board meetings and prepares meeting minutes.
Provides coverage for the Planning & Development Administrative Assistant as necessary.
Performs other duties as assigned.