Administrative Assistant, (B271200-1), 205, City Manager's

City of Laredo•Laredo, TX

About The Position

Provides administrative and office support to the City Manager's department. The role supports payroll and budget processes, maintains personnel files, and performs general administrative duties to maintain office productivity. It also supports purchasing, hiring, travel, bookkeeping, customer service, meeting coordination, and special projects. Employees may be asked to perform other job-related tasks beyond those listed.

Requirements

Associate's degree or 60 completed college hours from an accredited college or university.
At least five years of experience in advanced administrative support.
Valid Texas Driver License; applicants with an out-of-state license must obtain a Texas license within six months of employment.
Knowledge of cash handling, accounting, record keeping, City of Laredo policies and processes, modern office procedures, computers and applicable software such as Microsoft Office and AS400, English grammar, and methods for assembling and analyzing data.
Skills in planning, organization, time management, customer service, and adapting to varied tasks; ability to maintain attention to detail and organize records and data and prepare reports.
Ability to communicate clearly and effectively, orally and in writing, in English and Spanish.
Ability to build effective working relationships, follow and give directions, meet schedules and deadlines, maintain confidentiality and professional boundaries, and project a positive, professional image of the City of Laredo.
Ability to perform strenuous and routine work and maintain the health and physical condition needed to perform the job.
Ability to maintain a good driving record and comply with City of Laredo policies and procedures.
Applicants educated outside the United States must submit a foreign credential evaluation from a NACES- or AICE-member agency verifying U.S. equivalency and comparable degree level; applicants are responsible for evaluation costs.
Applicants offered employment must complete a thorough background check and provide certified school transcripts. Selected applicants must pass a drug and alcohol test before employment; safety-sensitive positions are subject to random testing.

Responsibilities

Manage and process departmental payroll, ensuring required documentation is submitted accurately and on time.
Oversee departmental purchasing by contacting vendors, preparing requisitions, and processing purchase orders.
Assist with hiring by opening requisitions for job postings and scheduling interviews.
Prepare and process departmental travel as needed.
Assist with department calls and provide customer service.
Assist employees with questions about HR policies and procedures.
Perform bookkeeping, including recording financial transactions, managing accounts receivable and payable, and preparing documentation for transfers.
Maintain departmental petty cash, distribution, asset inventory, reports, and records.
Assist with budget preparation and reporting.
Help coordinate City Council agendas and meetings.
Schedule the City Manager's office and City Hall meeting spaces as needed.
Coordinate administrative needs for City Council and City Manager's Office meetings.
Assist with coordinating City Committees under the department.
Assist with special projects and Council Directives assigned to the City Manager's Office.
Perform related work as required.