Administrative Assistant

City of New York • New York, NY

21d • $70,000 - $80,000

About The Position

The Office of the Chief of Staff to the Mayor is responsible for the full suite of citywide and agency administrative operations to include scheduling and preparing the Mayor for his daily briefings, meetings, and events. The team led by the Mayor’s Chief of Staff coordinates the operations of the Office of International Affairs, the Office of Operations, the Office of Special Projects and Community Events, the Office of Citywide Event Coordination and Management, Gracie Mansion, and the Office of Correspondence, the Office of Mass Engagement, the Office of Emerging Markets, and the Office of Sports, Wellness, and Recreation. Within the Office of the Chief of Staff to the Mayor, the Administrative Assistant will work collaboratively with different teams to provide logistical and clerical support. This role reports to the Special Assistant to the Chief of Staff and Front Office Advisor.

Requirements

• Extremely organized with keen attention to detail.
• Ability to prioritize and multi-task.
• Ability to exercise sound judgement and discretion.
• Proficient in Microsoft Office.
• Excellent written communication skills.
• Bachelor’s Degree required.
• 0-3 years of experience.

Nice To Haves

• Ability to work a flexible work schedule.
• Excellent written, verbal, and interpersonal skills.

Responsibilities

• Manage and maintain structured calendars for the Mayor’s three Deputy Chiefs of Staff.
• Assist the Mayor’s special aides and advance team with clerical/administrative tasks.
• Coordinate with leadership to execute operational functions of the team.
• Act as office liaison for special projects – related to email communications, job postings, note-taking for senior leadership meetings, and other areas -- as needed.
• Provide coverage for the Special Assistant to the CoS.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level