Institutional Client Solutions - Administrative Assistant

Blackstone • New York, NY

1d • $70,000 - $130,000

About The Position

The Administrative Assistant role entails providing support to a team of senior level professionals, including two Senior Managing Directors, within the Institutional Client Solutions group.

Requirements

• 5+ years of administrative assistant experience supporting a team of two or more professionals in a fast-paced environment
• Advanced proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook
• Experience using Salesforce or similar CRM systems
• Exceptional organizational skills with strong attention to detail
• Strong multitasking and prioritization skills, with proven success managing competing responsibilities and deadlines
• Experience coordinating complex travel arrangements
• Proven effectiveness in fast-paced environments
• A high level of professionalism, discretion, and commitment to confidentiality
• Excellent written and verbal communication skills
• A self-starter with strong follow-through and accountability

Nice To Haves

• familiarity with Concur is preferred

Responsibilities

• Managing complex calendars, scheduling and prioritizing internal and external meetings while coordinating seamlessly with other assistants.
• Serving as the primary point of contact and gatekeeper, handling calls and correspondence with professionalism and discretion.
• Coordinating conference room bookings and meeting logistics; welcoming and registering visitors in the guest management system to ensure a smooth on-site experience.
• Arranging comprehensive domestic and international travel, including flights, visas/passports, ground transportation, hotels and detailed itineraries.
• Overseeing corporate expense management, tracking receipts, preparing reports, and ensuring timely and accurate reimbursements.
• Supporting special projects and ad hoc initiatives, including planning and executing internal events.
• Coordinating logistics for conferences and large meetings, managing schedules, materials, and vendor arrangements.
• Preparing meeting agendas, taking detailed notes during team meetings, and distributing follow-ups and action items.
• Maintaining and managing tracking systems in Excel to monitor projects, deadlines, and operational workflows.
• Assisting in organizing and supporting firm culture and team engagement initiatives.
• Providing back-up administrative coverage for other senior professionals and team members as needed.

Benefits

• comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits
• paid time off
• life insurance
• 401(k) plan
• discretionary bonuses
• equity and other incentive compensation

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed